Program Assistant

The University of New Mexico • Albuquerque, NM

13d • Onsite

About The Position

Organization: First Nations Development Institute Location: 4263 Montgomery Blvd NE Suite I-230 Albuquerque, NM 87109 An Off Campus Work Study Position - MUST have a Work-Study Award First Nations Development Institute (First Nations) is a 40-year-old Native American controlled nonprofit organization whose mission is to strengthen American Indian economies to support healthy Native communities. We invest in and create innovative institutions and models that strengthen asset control and support economic development for American Indian people and their communities. POSITION SUMMARY The Project Assistant’s primary responsibility is to assist in the administration and coordination of First Nations’ projects that may include, but are not limited to, coordinating meetings and scheduling calls; assisting program officers with various duties such as notetaking, data entry, online research assistance, and performing administrative duties within the Albuquerque office. The Project Assistant will report to the Office Manager and may work in close collaboration with the Vice President of Programs and Administration, Program Officers, and Administrative staff. Note: This position offers experience in a variety of areas – administrative, nonprofit management, event planning, and research experience. We will be happy to work with the student to tailor their responsibilities to whichever areas that they are most interested in (i.e. more nonprofit management experience if they prefer that over the other areas).

Requirements

• Awarded work-study at UNM.
• Must meet UNM work study requirements and maintain satisfactory academic progress.
• Must have a High School diploma and be 18 years of age or older.
• Enrolled in a degree seeking undergraduate or graduate program at UNM.
• Adheres to First Nations' core Values & Guiding Principles
• Ability to follow both verbal and written instructions.
• Ability to communicate effectively orally and in writing.
• Ability to maintain confidentiality of records and information.
• Ability to do online research.
• Computer skills a must and knowledge of MS Office Suite (i.e. Word, Excel, PowerPoint)

Nice To Haves

• Strong computer skills, including but not limited to MS Office, Excel and Power Point.
• Positive attitude, good people skills and the ability to work closely with people at all levels of experience and proficiency required.
• Strong written and verbal communication skills required.
• Competent self-starter who will take initiative and work independently.
• Excellent interpersonal, communication and organizational skills.
• Customer service oriented.
• Strong administrative ability and attention to detail required.
• Ability to organize and meet deadlines.
• Knowledge of non-profit organizations and practices.
• Knowledge of and/or familiarity of Tribal Nations.

Responsibilities

• Provides administrative support in the Albuquerque office such as answering phones, scanning, copying, checking the mail, conducting supply inventory and supply orders, responding to customer questions and concerns via phone, email and walk-ins and provide a high-level of customer service.
• Provides assistance in scheduling calls and online meetings.
• Provides assistance in notetaking during various meetings as designated by program officers or supervisor.
• Conducts online research for various projects (e.g. gathering contact information, collecting organizational data from other webpages).
• Provides assistance with special projects such as assembling materials, printing/mailings, designing flyers, and/or assisting with meeting logistics as designated by program officers and supervisor.
• Assists with data entry and pulling reports from various databases (e.g. Excel, Airtable).
• Other duties within these areas may be assigned as needed.

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: High school or GED