Summer Student - Program Assistant

Seabird Island Band • Kent, BC

2d • Onsite

About The Position

Seabird Island is committed to community well-being, empowerment, and economic development. We are dedicated to creating a culturally safe and inclusive environment that respects and values, indigenous knowledge, traditions, and ways of being. We are seeking a Program Assistant to join our team, working collaboratively to enhance the delivery of employment services and support clients in achieving their career and training goals.

The Program Assistant provides day-to-day administrative support to the Employment Division, including but not limited to filing, maintaining records, preparing reports, coordinating schedules, creating newsletters, and entering data.

This is a Summer Student position with an End Date of September 30th, 2026.

Requirements

• Proficient computer skills including Microsoft Office Applications (Word, Excel, Internet, and Email.)
• Good verbal and written communication skills.
• Ability to adhere to Oath of Confidentiality and Seabird Island Band Policies and Procedures.

Nice To Haves

• Knowledge, respect and understanding of Stó꞉lō culture, traditions and language is considered an asset.
• Experience working with First Nations community is considered an asset.
• Excellent writing, editing, and verbal communication skills.

Responsibilities

• Assist existing staff with administrative duties, including organization and maintaining filing systems (both electronic and paper-based), ensuring records are accurate, up to date, and easily accessible.
• Support the preparation of reports by entering data, compiling information from various sources, and assisting with formatting and proofreading to ensure accuracy and consistency.
• Provide reception coverage as needed, including answering phone calls, responding to general inquiries, and warmly welcoming guests, clients, and community members into office and service areas.
• Sort and distribute files, mail, and courier deliveries, ensuring timely handling and proper routing to the appropriate staff or departments.
• Assist with maintaining and updating departmental databases, ensuring information is entered accurately and kept current to support reporting and service delivery.
• Utilize Microsoft Office tools (Word, Excel, Outlook, etc.) to create and edit documents, update spreadsheets, and draft memos, newsletters, and communications for clients and the community.
• Support the organization, cleanliness, and safety of the workplace, helping to maintain a welcoming and professional environment for staff and visitors.
• Maintain office and supply inventory, including monitoring stock levels, conducting routine inventory checks, and notifying appropriate staff when reordering is required.
• Additional responsibilities as needed to support the community and uphold our shared values.

What This Job Offers

• Career Level: Entry Level
• Education Level: No Education Listed