Program Assistant (School Administration)

Loudoun County Public Schools • Ashburn, VA

2d • Onsite

About The Position

The Program Assistant works in the Office of School Administration on a range of tasks including those associated with administrative and clerical support, scheduling, and the maintenance of confidential student files and databases. The Program Assistant interacts with, and provides information to, school-based administrators, parents, and other stakeholders on a daily basis.

Requirements

• High School Diploma or GED
• One year of experience in administrative, clerical, or office support roles
• Proficiency with Google Suite, Microsoft Office and video conferencing software
• Demonstrated ability to handle multiple tasks and priorities efficiently
• Experience in managing schedules, deadlines, and administrative workflows
• Strong written and verbal communication skills for drafting correspondence and reports, and interacting with team members and stakeholders
• Experience working in a team setting and collaborating with colleagues and external partners

Responsibilities

• Provides administrative and clerical support to the Office of School Administration.
• Updates website content to ensure information is accurate, user-friendly, and compliant with ADA accessibility standards.
• Maintains confidential files and databases and produces reports, lists, summaries and other documents from those databases.
• Provides support for routine records retention and destruction in accordance with applicable LCPS policies.
• Schedules hearings, meetings, staff development, and other events, including the preparation and distribution of communications, agendas, and other logistics.
• Fields and responds to inquiries, as appropriate.
• Assists in the planning and monitoring of various tasks including tracking timelines to ensure deadlines are met.
• Participates in team meetings and contributes ideas for project and program improvement.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED