Program Assistant - Domestic Violence Programs

URI Careers•New York, NY

3d•Onsite

About The Position

The Program Assistant will be responsible for ordering and monitoring supplies, preparing and maintaining records, handling correspondence, coordinating events, and assisting with data entry and administrative tasks to support the efficient operation of domestic violence programs.

Requirements

High School Diploma
Bachelor Degree
5 years’ experience as an Administrative Assistant
Experience working in a non-profit
Proof of COVID-19 vaccination prior to their start date unless a reasonable accommodation is requested and approved.

Responsibilities

Order, purchase and monitor food, office, and other supplies necessary for efficient operation of the shelter.
Prepare and maintain accurate and complete records and statistics.
Write, proofread, distribute and file letters, memos, emails, reports and other correspondence.
Answer telephone, schedule appointments, and attend to guests.
Review and route mail, faxes and other correspondence.
Maintain resident case records.
Coordinate set-up and staffing of events including holiday, workshops, donor, and general meetings.
Attend staff meetings and take minutes.
Prepare documentation for billing.
Assist with data entry in SORTS, ADP, EPMX and other systems.
Process purchase requisitions, check requests and petty cash reconciliation.
Complete other duties as needed and/or requested by management to align with mission and vision of the organization.
Oversee daily HRA attendance and census reports.