Program Assistant
About The Position
The Program Assistant provides administrative, logistical, and programmatic support to the Senior Program Officer and program team. This position supports the successful implementation of Eurasia Foundation’s exchange and leadership programs. Responsibilities include coordinating program activities, supporting participant travel and logistics, processing payments and documentation, assisting with monitoring and evaluation, contributing to reports, and supporting business development and donor-related activities. The Program Assistant works closely with EF staff, program participants, consultants, vendors, and partner organizations to help ensure timely and effective program delivery.
Requirements
- Minimum of one year of relevant experience required.
- Strong written and verbal communication skills in English.
- Proficiency in Russian required, including the ability to read, write, speak, translate documents, and provide consecutive interpretation.
- Strong cross-cultural communication skills.
- Proficiency with Microsoft Office, including Word, Excel, PowerPoint, and Outlook.
- Strong writing, research, editing, and organizational skills.
- Excellent attention to detail.
- Ability to manage multiple tasks, deadlines, and priorities.
- Ability to work both independently and as part of a team.
- Professional judgment, discretion, and a service-oriented approach.
Nice To Haves
- Bachelor’s degree in international studies, social sciences, education, public administration, or a related field strongly preferred.
- Experience supporting international development, exchange, education, leadership, or civil society programs preferred.
- Experience living, studying, working, or traveling in cross-cultural settings strongly preferred.
- Knowledge of Russian culture, civil society, or the broader regional context preferred.
- Familiarity with social media, blogging, or content management systems preferred.
Responsibilities
- Provides administrative support for program activities, events, courses, meetings, and other program-related initiatives.
- Assists with logistics for program participants, including travel arrangements, stipends, payments, local transportation, tours, schedules, and other participant needs.
- Serves as a liaison between EF staff, program participants, consultants, vendors, and partner organizations.
- Assists with monitoring and evaluation activities, including collecting data, organizing materials, and tracking participant information.
- Prepares, organizes, and maintains program documents, forms, files, and other required paperwork.
- Reviews and helps update program documents, forms, procedures, and other materials.
- Tracks program deliverables, deadlines, and follow-up items.
- Provides general support to the Program Officer and program team as needed.
- Assists with collecting, organizing, and analyzing information for weekly, monthly, quarterly, and other program reports.
- Drafts sections of reports or program updates, as assigned.
- Helps coordinate report submissions and track deadlines.
- Provides translation or interpretation support, as appropriate.
- Processes invoices, stipends, reimbursements, and payment requests.
- Tracks program expenses and provides updates to the Senior Program Officer.
- Assists with collecting and reviewing expense documentation from participants, vendors, or consultants.
- Supports fiscally responsible use of program resources.
- Conducts background research for proposals, concept notes, donor opportunities, or program development.
- Assists with drafting, editing, formatting, or organizing proposal materials.
- Supports other business development tasks as requested.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
