Program Assistant - Urbana Regional Nursing Program

University of Illinois Chicago•Chicago, IL

1d•Onsite

About The Position

The University of Illinois Chicago (UIC) is a major urban public research university and one of the largest employers in Chicago. This position is located in Urbana, Illinois, at the College of Nursing's Urbana Regional Program site, which is part of the University of Illinois Urbana-Champaign campus. The role provides essential support to faculty and students within the nursing program.

Requirements

Bachelor’s degree.
Illinois Residency is required within 180 days of employment.

Responsibilities

Serves as primary support for faculty, including formatting, proofing, copying, and preparing exams and other materials.
Provides proctoring services for student disability accommodations.
Prepares rosters for course coordinators and clinical instructors.
Assists Program Advisor with maintaining student files and internal databases for recruitment, prospective students, alumni, and clinical partners.
Follows up with students on missing application, registration, and clinical requirements.
May assist with application and transcript reviews.
Coordinates student registration by providing students with course schedules and Course Reference Numbers (CRNs).
Troubleshoots student registration issues.
Assists Program Director with biennial simulation lab inventory.
Assists lab coordinator with ordering supplies for the simulation lab.
Responsible for setup and takedown for simulations and other lab activities.
Coordinates classrooms for UIC College of Nursing Urbana Regional Program classes.
Collects faculty textbook and course material orders and submits them to program partners.
Manages student clinical placements.
Completes agency pre-clinical requirements and monitors student compliance.
Assists with Urbana Regional Program event planning, including marketing, flyers, invitations, and tracking RSVPs.
Supports all New Student Orientation activities.
Maintains advising guides and transfer prerequisites/updates.
Provides administrative support to UIC College of Nursing Urbana Regional Program staff, including opening/closing the office, answering phones, filing, scheduling appointments/meetings, and data entry.
Makes P-Card and T-Card purchases for the Regional Program.
Processes office supply orders, purchase requisitions, and reimbursements for faculty and staff.
Reconciles appropriate transactions using UIC software platforms.
Attends faculty and staff meetings and prepares meeting minutes for distribution.
Performs other related duties and participates in special projects as assigned.