E T Temporary

World Bank Group•Washington, DC

2d•Onsite

About The Position

Build a career with impact. Working at the World Bank Group (WBG) provides a unique opportunity to help countries solve their greatest development challenges. As one of the largest sources of funding and knowledge for developing countries, the WBG is a unique partnership of five global institutions dedicated to ending poverty, increasing shared prosperity, and promoting sustainable development. With 189 member countries and more than 120 offices worldwide, the WBG works with public and private sector partners, investing in groundbreaking projects and using data, research, and technology to develop solutions to the most urgent global challenges. The Talent Acquisition and Global Mobility department (HRDTM) is a core function within the World Bank Group’s Human Resources Vice Presidency, responsible for overseeing talent acquisition and international mobility across the institution. Within HRDTM, the Global Talent Acquisition unit (HRDRE) serves as the centralized recruitment function, delivering end-to-end talent acquisition services across the World Bank Group. HRDRE manages the full recruitment lifecycle—from job launch through onboarding—ensuring timely, high-quality, and compliant hiring processes, while partnering closely with hiring managers to support organizational workforce needs. HRDRE is seeking an E T Temporary (Program Assistant), based in Washington, D.C., to support the HRDRE Manager and team. The selected candidate will report directly to the Manager.

Requirements

Bachelor’s degree is required with a minimum of 5 years of relevant professional experience or equivalent combination of education and experience.
Advanced proficiency in all relevant computer software, including functions of Bank standard software packages and databases (MS-Office, Word, Excel, PowerPoint); Outlook, SAP, PeopleSoft, Admin Portal, E-Services; TRS and LARS.
Demonstrated ability to discreetly manage sensitive and confidential correspondence and information.
Demonstration of initiative, independence, and autonomy in addressing client needs in changing business contexts and environments.
Ability to initiate changes to work processes to improve efficiency and performance and apply creativity, flexibility, and persistence to develop new approaches.
Ability to actively promote knowledge sharing and contribute to wider collaborative efforts.
Fluency in written and spoken English, including ability to produce a variety of reports, presentations and correspondence and edit materials using proper formatting, grammar, punctuation, and style; Command of other official languages is an advantage.
Excellent organizational skills with demonstrated ability to work independently, manage concurrent activities, rank priorities, organize work efficiently, work under pressure and deliver assignments in a timely manner often under intense time constraints.
Ability to effectively collaborate with regional teams across multiple time zones.
Proven ability to operate effectively in a multicultural environment.

Nice To Haves

Preference will be given to local talent, that is, applicants that are authorized to work in the duty station for any employer.
Internal applicants may apply per existing guidelines.
Command of other official languages is an advantage.

Responsibilities

Provide direct administrative support to the HRDRE Manager, including calendar management, meeting coordination and prioritization, travel arrangements, logistics support, preparation of agendas, and follow-up on action items.
Coordinate and support regular unit meetings, including scheduling, preparing materials, tracking follow-up actions, and ensuring timely communication with relevant stakeholders.
Participate in weekly unit meetings and maintain regular coordination with the Manager to stay informed of team priorities, ongoing activities, and emerging support needs.
Provide logistical and administrative support for HRDRE initiatives, meetings, learning sessions, focus groups, retreats, and other events, including arranging virtual meeting platforms, room bookings, catering, materials, and related logistics.
Support onboarding activities for new hires and team members, including scheduling orientation meetings, coordinating logistics, preparing onboarding materials, and facilitating smooth integration into the unit.
Prepare, compile, and organize briefing materials, background notes, presentations, and other documents required for meetings, events, or management discussions.
Generate, track, and maintain purchase orders and other administrative transactions for unit-related expenditures, ensuring compliance with applicable WBG procurement, budget, and administrative procedures.
Support knowledge management across the unit by organizing, maintaining, and facilitating access to key documents, templates, guidance materials, presentations, and other shared resources.
Assist with editing, formatting, and quality-checking reports, presentations, correspondence, and other documents to ensure accuracy, consistency, and alignment with WBG/IFC standards.
Help monitor and follow up on pending administrative actions, deadlines, and deliverables to support timely completion of unit priorities.
Liaise with internal stakeholders, service providers, and other HR teams as needed to coordinate administrative, logistical, procurement, and operational matters.
Provide backup support to other HRDTM assistants and contribute to ad hoc assignments, special projects, and team-wide initiatives as requested.