Program Assistant at UD Botanic Gardens

University of Delaware • Newark, NJ

12d • Hybrid

About The Position

The Program Assistant supports the Program Manager to deliver high-quality programs, enhance visitor and volunteer experiences, and further the UDBG mission. This includes coordinating educational programs, plant sales, volunteer engagement, marketing, and supporting daily administrative operations for the University of Delaware Botanic Gardens. In addition, the position assists with event logistics, volunteer communications, website updates, promotional materials, and office administration.

Requirements

• Strong organizational and time management skills with the ability to manage multiple projects and deadlines.
• Excellent written and verbal communication skills with the ability to communicate professionally across a diverse audience, including volunteers, visitors, faculty, students, staff, and community members.
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and Google Workspace.
• Strong attention to detail and accuracy.
• Ability to work both independently and collaboratively as part of a team.
• Ability to lift up to 25 pounds and assist with event and plant sale setup and breakdown.
• Flexibility to occasionally work evenings or weekends for special events.
• Interest in horticulture, public gardens, or environmental education.

Nice To Haves

• Experience with event planning, program coordination, or customer service.
• Familiarity with website content management systems and social media platforms is a plus.

Responsibilities

• Assist with logistics for lectures, workshops, and on-site events.
• Book group guided tours.
• Draft, edit, or format educational handouts and presentation materials.
• Help organize inventory, pricing, signage, etc. for plant sales.
• Support sale setup, staffing, and breakdown.
• Support current volunteer communications and help onboard new volunteers.
• Track volunteer hours and assist with recognition efforts.
• Contribute to the creation of newsletters, flyers, signage, and event promotions.
• Help distribute promotional materials on campus and in the community.
• Help maintain the UDBG website by updating calendar events, plant lists, and educational content.
• Monitor UDBG’s general office email address and support responses.
• Assist with ordering office and event supplies.
• Other duties as assigned based on business needs.

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: No Education Listed