LIMITED DURATION - PROGRAM ASSISTANT - HOLLYDALE

METROPOLITAN FAMILY SERVICE•Gresham, OR

1d•$22 - $22•Onsite

About The Position

Metropolitan Family Service is seeking a Program Assistant for a limited duration position at Hollydale Elementary School. This role provides direct administrative support to the School Communities Program Coordinator, focusing on supporting the SUN after school program. The position involves facilitating outreach, providing translation, assisting with event planning, coordinating registration and data collection, and ensuring compliance with district and agency policies. The role emphasizes collaboration, teamwork, and a commitment to diversity and inclusion. This is a full-time, non-exempt position expected to last from October 2026 to September 2027.

Requirements

Demonstrated competency in using Word, Excel and various database programs.
Ability to work independently with minimal supervision.
Ability to establish and maintain positive relationships with staff, youth, parents, and community members.
Possess strong verbal and written communication skills.
Ability to proactively problem-solve and resolve conflict.
Ability to maintain professional boundaries and confidentiality.
Ability to manage multiple projects simultaneously.
Possesses excellent time management and strong administrative and organizational skills.
Ability to effectively manage and maintain confidential and sensitive information.
Ability to recognize and manage critical incidents within programs and mandatory reporting regulations and responsibilities.
Ability and commitment to continuous quality improvements and innovation of program.
Minimum of a high school diploma or GED.
Personal transportation allowing for travel within the Portland Metropolitan area in a timely manner.
If driving a personal vehicle must maintain a valid driver license for the state of residency, personal auto liability insurance coverage and a driving record permitting coverage under the agency auto liability policy.
MFS requires all employees and volunteers to complete a criminal background check.

Nice To Haves

BA or BS preferred or equivalent, related experience.
Experience working in school based academic enrichment, recreation or social services programming is preferred.
Fluency in Spanish (read, write and speak) is preferred.
Demonstrated experience in supporting administrative functions.
Experience navigating Grouptrail is strongly preferred.

Responsibilities

Provide support for activity leader staff, volunteers, and students participating in the SUN after school program.
Facilitate outreach and recruitment of students, parents, and community members to increase participation, volunteerism, and involvement in SUN activities.
Provide translation and language support.
Assist with the outreach and recruitment of community organizations and resources to support family health and social service needs.
Assist in the planning and coordination of family and community events.
Support evening classes for parents.
Coordinate participant registration, data collection, documentation, filing and database maintenance in accordance with the program’s needs.
Provide data and written reports as required.
Comply with Hollydale Elementary District policies and procedures.
Attend supervision meetings with Program Coordinator.
Comply with Metropolitan Family Service policies and procedures as outlined in the Employee Handbook.
Effectively and consistently market the organization, communicating about MFS and its programs in a way that is both compelling and on message.
Follow marketing guidelines in place when communicating with staff, volunteers, clients, partners, and potential supporters.
Other duties as assigned by Program Coordinator.