Program Assistant - LUCHA

Catholic Charities Community Services•New York, NY

13d•$33 - $38•Hybrid

About The Position

Catholic Charities Community Services (CCCS) is seeking a passionate and highly organized Program Assistant to join our dedicated team. The Program Assistant will play a pivotal role in supporting programs and sub-grantees aimed at improving the well-being of individuals and communities. This position requires a detail-oriented individual with excellent written and verbal communications, with the ability to manage multiple projects. The Program Assistant will work closely with the Chief Program Officer, Program Director, and other key members of the CCCS team to provide support to our programs, sub-grantees, and other stakeholders.

Requirements

Bachelor’s degree (or equivalent experience).
2–4 years of experience in a program coordination role, administrative assistant, or special projects role.
Experience working with diverse communities and populations.
Strong interpersonal and communication skills.
Ability to build relationships and effectively engage diverse groups.
Strong organizational and multitasking skills
Detail-oriented with the ability to manage multiple priorities
Ability to work both independently and as part of a team
Basic data tracking and reporting skills
Familiarity with Microsoft Office (Word, Excel, PowerPoint, Sharepoint)

Nice To Haves

Experience in a nonprofit, social services, healthcare, faith-based, or public-sector organization.
Bilingual (English/Spanish) preferred.

Responsibilities

Serve as the primary administrative point person for all programmatic matters, maintaining proactive and professional relationships with internal teams and external partners.
Respond to programmatic inquiries and collaborate across departments to ensure accurate, timely communication.
Proactively communicate out to programs key deadlines and other programmatic requests.
Oversee processing of invoices and program-related expenses, and work with fiscal reps to ensure timely payment of all invoices.
Work with the fiscal team to reconcile expenses.
Manage logistics and scheduling for site visits, workshops, and program-related events to ensure seamless execution.
Notify subcontractors of payment approvals and provide status updates.
Coordinate the delivery and/or pickup of payments. Maintain all documentation to ensure completion of process.
Schedule and participate on grantee calls, draft agendas, and take notes to ensure proper follow-up
Track direct relief expenses.
Other tasks as assigned.