Program Assistant, Gender Equality
About The Position
The Program Assistant provides comprehensive administrative and logistical support to multiple principals, including leaders, within the Gender Equality Division. The role manages complex calendars and high-volume scheduling across time zones, helps principals prioritize and stay aligned on key work, and supports the effectiveness and culture of teams. As part of the Gender Equality Office of the President’s centralized support team, the Assistant is assigned to support programmatic teams across the division. The position is based in the Foundation’s Seattle, Washington office and requires working in the office 50% of the time. Relocation assistance is not available.
Requirements
- Some experience in an administrative job in a complex, fast-paced organization.
- Experience setting priorities and meeting deadlines while balancing multiple competing priorities.
- Strong initiative and organizational skills, with the ability to work autonomously and cross-functionally and remain flexible as tasks and priorities change.
- Demonstrated knowledge of how to build and maintain productive working relationships in matrixed environments.
- Unrestricted work authorization in the country where the position is located; the Foundation does not provide immigration-related sponsorship.
Nice To Haves
- Experience with the Microsoft Office suite, especially Outlook, and with Copilot, Claude, and other AI tools is strongly preferred.
Responsibilities
- Provide administrative support by managing high volumes of email, tracking priorities, handling expenses and reimbursements, and completing special projects as needed.
- Use technology, artificial intelligence, automation, and digital tools to improve the efficiency and accuracy of support.
- Manage calendars and coordinate complex, high-volume meetings across time zones for multiple principals, including leaders.
- Continuously address calendar conflicts, prioritize meetings and tasks, and communicate to support effective decision-making.
- Support team operations and culture by serving as a resource on business operations, participating in assistant meetings, and collaborating with leadership on team culture initiatives.
- Coordinate onboarding meetings for new team members.
- Communicate with principals about questions, conflicts, and trade-offs related to calendar management.
- Provide clear, timely, audience-appropriate communications to internal and external partners, and exercise discretion with sensitive information.
Benefits
- Comprehensive medical, dental, and vision coverage with no premiums.
- Generous paid time off.
- Paid family leave.
- Foundation-paid retirement contribution.
- Regional holidays.
- Opportunities to engage in employee communities.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
