Program Assistant II - Veterans Community Living Center - Homelake - Monte Vista, CO

State of Colorado•Denver, CO

7d•Onsite

About The Position

The Program Assistant II position serves as the HR Liaison and Payroll/Timekeeping Manager at the Veterans Community Living Center (VCLC) Homelake. This role involves managing the interview process, initiating Personnel Action Forms (PAFs) for hires, terminations, and reclassifications, and handling the accounting functions of Kronos/Timekeeping. The position also provides support to staff and department managers, offers technical support to the Nursing Home Administrator (NHA), makes recommendations on policy and procedures, tracks PMP activities, monitors compliance, and processes requests for personnel actions, FMLA, Employee Benefit systems, and Workers’ Compensation. Additionally, it provides ancillary support to the facilities management team, including special projects. Key duties include managing the full employee lifecycle, overseeing leave administration, serving as the primary contact for Workers' Compensation, managing facility timekeeping using Kronos/UKG, acting as a work lead for administrative and accounting support staff, designing and updating administrative processes and manuals, overseeing facility technology needs, managing travel administration and purchasing, partnering with leadership on personnel budget tracking and reporting, directing site-wide meeting logistics, representing the facility at job fairs, assisting with position descriptions, providing high-level administrative support to the NHA and Business Office Manager, serving as the Lead Safety Coordinator, managing inventory, and facilitating new employee orientation and training.

Requirements

Five (5) years of relevant experience in an occupation related to the work assigned to this position.
A combination of related education and/or relevant experience in an occupation related to the work assigned equal to five (5) years.
Must possess a valid, non-restricted Colorado Driver’s License.
Must be willing to obtain vaccinations, as required by the State and facility.
State of Colorado residency at the time of application and throughout employment.

Nice To Haves

Ability to use Microsoft Office products such as Word, Excel, etc.
Ability to use Google products such as Google Docs, Google Calendar, etc.
Knowledge of Kronos, as this position will be the primary timekeeper for all Homelake Staff for CDHS.
Ability to process and track all clearance items incoming and outgoing in the eClearance system.
Ability to exercise judgment and skill in resolving issues and finding answers.
Ability to onboard new staff members.
Relevant years of state service experience.

Responsibilities

Serve as the primary HR Liaison, managing the full employee lifecycle including hiring, credentialing, onboarding, position tracking (PAFs), and maintaining confidential employee records.
Oversee leave administration (FMLA, STD, LTD) and serve as the facility's primary contact for Workers' Compensation, managing claims, light-duty assignments, and injury (IOJ) reporting.
Serve as the facility timekeeping manager utilizing Kronos/UKG to audit entries, manage leave/overtime, resolve reporting issues, and ensure accurate biweekly and monthly payroll processing.
Act as the work lead for administrative and accounting support staff, providing ongoing coaching, performance management, training coordination, and day-to-day operational guidance.
Design, implement, and optimize core administrative processes, updating facility Policy, Procedure, and SOP manuals to ensure state and departmental compliance.
Oversee facility technology needs and maintain a comprehensive tracking and renewal system for computer equipment, cell phones, and OIT assets based on budget and usage data.
Manage travel administration and purchasing, including coordinating complex travel logistics, reconciling P-Cards, processing invoices, and ensuring expenditures meet state and federal fiscal rules.
Partner with leadership to track the personnel budget, maintain FTE and turnover data, and compile necessary financial, staffing (VA/State), and quarterly QAPI monitoring reports.
Direct site-wide meeting logistics, including preparing agendas, recording minutes, managing video conferencing, and running the daily stand-up meeting.
Represent the facility at local job fairs to generate applicant interest, and assist department managers with drafting and revising Position Descriptions.
Provide high-level administrative support to the Nursing Home Administrator and Business Office Manager, handling internal communications, calendar coordination, and complex special projects.
Serve as the Lead Safety Coordinator reporting near-misses and claims, and manage the Homelake Market inventory, stocking, and monthly budget reporting.
Facilitate new employee orientation, ensure completion of mandatory staff training (Relias/Cornerstone), and cross-train to provide backup for administrative support roles as needed.
Other duties as assigned.