Program Assistant (Events & Data)

University of New Mexico•Albuquerque, NM

3d•Onsite

About The Position

This position supports programs by assisting with the planning, coordination, and execution of educational events, workshops, and training activities. The role involves maintaining and updating program data, including participant tracking, attendance records, and reporting documentation. Responsibilities also include assisting with event logistics such as scheduling, communications, materials preparation, and day-of-event support, as well as performing data entry and ensuring the accuracy and organization of program-related records. The Program Assistant will communicate with students, trainees, faculty, and staff regarding program activities, schedules, and updates, and will serve as the front desk point of contact by answering phones, greeting visitors, and directing inquiries. Additionally, the role involves managing conference room schedules and shared space calendars, maintaining office supplies, providing general administrative support, coordinating visitor access, and identifying and reporting operational issues.

Requirements

Experience in data entry, data tracking, or basic data management
Experience supporting events, workshops, or educational programs
Academic focus in fields such as Data Science, Information Systems, Public Health, Education, Psychology, Sociology, Communications, or related areas
Interest in student engagement, education programs, or training coordination
Experience interacting with students, participants, or community groups in an academic or program setting
Strong interest in developing skills in data management, program coordination, and educational support within a research environment

Responsibilities

Support programs by assisting with planning, coordination, and execution of educational events, workshops, and training activities
Maintain and update program data, including participant tracking, attendance records, and reporting documentation
Assist with event logistics, including scheduling, communications, materials preparation, and day-of-event support
Perform data entry and ensure accuracy and organization of program-related records
Communicate with students, trainees, faculty, and staff regarding program activities, schedules, and updates
Serve as the front desk point of contact by answering phones, greeting visitors, and directing inquiries
Manage conference room schedules and shared space calendars
Maintain office supplies, including stocking printers, copiers, and common areas
Provide general administrative support to faculty, staff, and students
Coordinate visitor access and update directories, signage, and notices
Identify and report operational issues and assist with resolution