Program Assistant & Coordinator (Full Time)

Sandy Cove Ministries•North East, MD

2d•Onsite

About The Position

Sandy Cove Ministries seeks a Program Assistant and Coordinator to provide administrative and coordination support for its Program Department. This role is crucial in implementing and facilitating programs and events, ensuring smooth operations by coordinating program details and serving participating groups and leaders to facilitate their attendance. The mission of Sandy Cove Ministries is to help people connect with God and each other in order to be transformed into the image of Christ, through His Word, His creation and community.

Requirements

Bachelors and/or equivalent relevant work experience
Strong communication and highly detail oriented
Excellent interpersonal skills
Strong computer skills and ability to learn new technology applications
Available to work program events
Strong professional, written and oral communication skills
Flexible and strong ability to problem solve under pressure
Ability to work independently and in a team environment.
Maintain a positive, confidential and mature attitude within a very busy environment
Ability to work with a diverse range of individuals and groups
Proficiency with excel, publisher, PDF, Powerpoint, Dropbox, word and other platforms

Responsibilities

Prepare and proof communications (letters, invoices, contracts, memorandums, schedules, etc.)
Process all event programs, contracts, check requests, complimentary reservations and enter event bookings in current computer system.
Organize and maintain department files and supplies.
Administrate events in advance by gathering details from lead programmer, inputting details and tasks into management systems, including Maestro.
Coordinate events by monitoring behind the scene activities ensuring tasks done according to the plans, and anticipating adjustments.
Serve participating group leaders by coordinating details such as rooming lists, contract adjustments, accepting payments, rooming lists, and other advance and on-scene issues. Welcoming and hosting them and their groups upon arrival.
Transport guest speakers to/from local airports.
Work in conjunction with other departments to ensure clear understanding of pending and future program events; and participate in weekly status meetings.
Work with Communications to develop and deliver information for the website and other platforms.
Managing concerns of groups and guests including incident reports.
Staff all program events which includes weekends
Perform any other requested reasonable tasks assigned.