Program Analyst

Delaware Nation Industries • Arlington, VA

3d

About The Position

The Program Analyst provides senior-level programmatic, analytical, and executive support to the OBO Front Office and Managing Directors. The incumbent serves as a central coordinator of information, action tracking, and leadership priorities, ensuring efficient execution of administrative, operational, and strategic initiatives across OBO. This position operates in a high-visibility environment requiring sound judgment, discretion, and the ability to independently manage competing priorities while supporting senior leadership decision-making.

Requirements

• Bachelor’s degree from an accredited institution.
• 7 years of relevant experience in program analysis, executive support, or federal operations.
• Demonstrated experience supporting senior executives or Front Office environments.
• Strong analytical, organizational, and problem-solving skills.
• Excellent written and oral communication skills, including drafting and editing high-level documents.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with SharePoint or similar systems.

Nice To Haves

• Experience supporting the U.S. Department of State or similar federal agencies.
• Familiarity with OBO mission areas, including overseas facilities, engineering, or construction programs.
• Experience with task management systems, performance tracking, and data visualization tools.
• Knowledge of Department of State correspondence formats, cable traffic, and administrative processes.
• Experience coordinating with interagency and overseas stakeholders.

Responsibilities

• Anticipate, prepare, and coordinate briefing materials, background documentation, agendas, and talking points for senior leadership engagements, meetings, and conferences.
• Track commitments, decisions, and action items made by Front Office leadership; ensure timely follow-up and implementation by appropriate staff.
• Review incoming correspondence, cables, and documentation; identify priority items and ensure appropriate routing, response, or escalation.
• Summarize key information from meetings, reports, and incoming materials to support leadership awareness and decision-making.
• Draft, edit, and review correspondence, memoranda, reports, and cables for senior leadership approval, ensuring clarity, accuracy, and compliance with Department standards.
• Serve as a liaison between the Front Office, Managing Directors, and OBO directorates to facilitate communication and coordination.
• Collect, analyze, and synthesize programmatic and administrative data to support reporting, planning, and decision-making.
• Develop executive-level reports, dashboards, briefings, and performance summaries.
• Assist in evaluating program effectiveness, resource utilization, and operational efficiency; recommend alternative courses of action.
• Support preparation of studies, plans, and strategic documents by researching, organizing, and integrating data from multiple sources.
• Monitor implementation of program initiatives and track progress against established goals, identifying risks or delays.
• Manage and track taskers, suspense items, and action requests across OBO using established systems and processes.
• Ensure all staff actions are properly coordinated, vetted, and cleared in accordance with Department policies and Front Office expectations.
• Establish and maintain tracking systems for correspondence, projects, and leadership priorities.
• Coordinate cross-functional activities and ensure alignment across offices and divisions.
• Direct and coordinate administrative functions within assigned offices, ensuring compliance with policies, procedures, and established practices.
• Provide guidance to staff on administrative processes, documentation standards, and office procedures.
• Assist in developing and implementing standard operating procedures (SOPs) and administrative policies.
• Support planning and tracking of office resource requirements, including funding, supplies, and staffing-related needs.
• Maintain organized filing systems (electronic and hard copy), ensuring proper records management and handling of sensitive/classified materials.
• Coordinate and support meetings, conferences, and high-level engagements, including scheduling, agenda development, logistics, and documentation of outcomes.
• Prepare detailed meeting notes and Program Performance Review (PPR) summaries for senior leadership.
• Arrange complex domestic and international travel, including itineraries, visas, country clearances, and briefing materials.
• Collaborate with stakeholders to compile travel packages and ensure readiness for official travel.
• Communicate effectively with senior officials, staff, and external stakeholders, including interagency and overseas posts.
• Provide briefings and presentations on administrative and programmatic topics.
• Handle inquiries and communications with professionalism, discretion, and sound judgment.
• Engage with high-level officials and stakeholders, adapting communication style to context and sensitivity.
• Develop and maintain spreadsheets, databases, trackers, and reporting tools with advanced functionality.
• Support SharePoint and knowledge management systems, including document libraries and permissions.
• Analyze and disseminate key information from cables and other sources to relevant offices.
• Ensure accuracy, accessibility, and organization of program and administrative data.
• Identify inefficiencies in administrative and programming processes; recommend and implement improvements.
• Develop new procedures or refine existing ones to enhance workflow and eliminate duplication.
• Independently manage special projects, studies, and assignments in support of Front Office priorities.
• Provide recommendations based on data analysis and organizational needs.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior