Program Analyst

University of California San Francisco•San Francisco, CA

About The Position

This Program Analyst, School of Medicine Administrative Initiatives uses advanced operational concepts and objectives to manage and execute complex initiatives across the School of Medicine (SOM). The incumbent will oversee a broad range of programs and processes with significant impact across the organization, requiring in-depth evaluation, strategic development, and implementation of innovative solutions. Key responsibilities include: Leadership Development Program (LDP ): Manage all aspects of the SOM Leadership Development Program, including application processes, program development, speaker coordination, mentorship components, and advisory board management. Develop strategies for education, communication, and process improvement to enhance program outcomes. Achievement Awards & Recognition Programs : Oversee nomination submission and review processes for SOM Achievement Awards, ensuring alignment with program goals. Manage administrative aspects of SOM SPOT awards and collaborate with HR and stakeholders to implement process improvements. Human Resources Liaison : Partner with the Director of Administrative Services to serve as HR liaison for SOM Dean’s Office, conducting analyses of complex HR systems and processes, submitting and approving transactions, and recommending improvements for organizational efficiency. Event Planning and Coordination : Lead planning efforts for key SOM events, including the annual CAO/DOMT Retreat, Manager Grand Rounds, onboarding programs, and recruitment processes for SOM CAO and Dean’s Office staff leadership positions. Develop agendas, materials, and communications to ensure successful implementation. Program Analysis and Development: Conduct research and analysis to identify best practices, recommend process improvements, and develop innovative strategies for leadership development, recruitment, and performance evaluation programs. Administrative Leadership : Direct ad-hoc projects and administrative initiatives, including compensation surveys, focal equity reviews, and performance evaluation processes. Provide data analyses and recommendations to support strategic decision-making. The ideal candidate will regularly work on initiatives requiring independent judgment, advanced analytical skills, and the ability to manage projects and programs with broad impact across the organization. This role involves collaboration with high-level stakeholders, development of new systems and processes, and oversight of multiple complex programs. The final salary and offer components are subject to additional approvals based on UC policy. Your placement within the salary range is dependent on a number of factors including your work experience and internal equity within this position classification at UCSF. For positions that are represented by a labor union, placement within the salary range will be guided by the rules in the collective bargaining agreement. The salary range for this position is $90,700 - $193,500 (Annual Rate). To learn more about the benefits of working at UCSF, including total compensation, please visit: https://ucnet.universityofcalifornia.edu/compensation-and-benefits/index.html

Requirements

Bachelor's degree in related area and five+ years of experience or equivalent experience / training.
Advanced knowledge of common organizational- or research-specific and other computer application programs.
Advanced interpersonal skills including verbal and written communication, active listening, critical thinking, persuasiveness, advising and counseling, and political acument skills.
Ability to use discretion and maintain all confidentiality.
Demonstrated outstanding project management skills.
Thorough knowledge of organizational or initiative processes, protocols and procedures.
Ability to multi-task with demanding timeframes.
Advanced knowledge of applicable policy analysis techniques.
Advanced analytical / problem-solving skills.
Advanced skills in short- and long-term strategic planning, analysis, problem-solving and customer service.
Proven experience in relationship building, collaboration and coordination with administrative professionals across an organization.
Excellent analytical, critical thinking, project management, and problem recognition, avoidance, and resolution skills.
Advanced knowledge of University rules and regulations, processes, protocols and procedures for budget, accounting and fund management, and / or personnel management.
Advanced knowledge of common University-specific computer application programs.
Expert knowledge of organization's protocols and channels for operational execution.
Expert knowledge of UCSF, including its mission, vision, goals, policies, and infrastructure; strong knowledge of current affairs and issues impacting the University's mission of teaching, research and public service.
Advance knowledge of Smartsheet

Responsibilities

Manage all aspects of the SOM Leadership Development Program, including application processes, program development, speaker coordination, mentorship components, and advisory board management.
Develop strategies for education, communication, and process improvement to enhance program outcomes.
Oversee nomination submission and review processes for SOM Achievement Awards, ensuring alignment with program goals.
Manage administrative aspects of SOM SPOT awards and collaborate with HR and stakeholders to implement process improvements.
Partner with the Director of Administrative Services to serve as HR liaison for SOM Dean’s Office, conducting analyses of complex HR systems and processes, submitting and approving transactions, and recommending improvements for organizational efficiency.
Lead planning efforts for key SOM events, including the annual CAO/DOMT Retreat, Manager Grand Rounds, onboarding programs, and recruitment processes for SOM CAO and Dean’s Office staff leadership positions.
Develop agendas, materials, and communications to ensure successful implementation.
Conduct research and analysis to identify best practices, recommend process improvements, and develop innovative strategies for leadership development, recruitment, and performance evaluation programs.
Direct ad-hoc projects and administrative initiatives, including compensation surveys, focal equity reviews, and performance evaluation processes.
Provide data analyses and recommendations to support strategic decision-making.