Program Analyst, Operations Lead

QED Systems LLC•Fort Belvoir, VA

20h•Onsite

About The Position

QED Systems, LLC, is currently recruiting a Program Analyst, Operations Lead, to join our team at Fort Belvoir, VA to support our Product Manager Force Protection Systems (PM FPS) contract. This role serves as the senior operations analyst and staff operations advisor to the Product Lead and Deputy Product Lead. The position involves assisting in the coordination and execution of product office operational activities, including tasker tracking, documentation review, high-level briefing development, organizational structure advice, requirements coordination, and managing operations staff personnel. It also includes developing and maintaining project schedules, performing administrative support for programs, interpreting regulations, analyzing data, and providing technical advice. Other duties may involve business and contractual information, logistics, transportation, writing/editing, supply and inventory, office administration, and facility management. Responsibilities extend to schedule management, tracking Service Level Agreements (SLA) and Memorandums of Understanding (MOU), managing actions and awards, travel, Tables of Distribution and Allowances (TDA), Project Controls/Staff Action Control Officer and Reporting, Facility Management, and Property Book Officer (PBO) duties. The role also supports teams outside the organization in developing new policies and approaches, interacts with customers to define and solve problems, and communicates project results at high levels. Specific tasks include assisting in the design of Master Schedules using MS Project, developing presentations on the Integrated Master Schedule (IMS), and assisting leadership with strategic planning concepts for the Strategic Management System (SMS). The role also assists in the day-to-day personnel management of PM FPS.

Requirements

Familiarity with project team management and experience in preparing acquisition and contracting documents is essential.
Detail-oriented with excellent technical, verbal, and written communication skills.
Must be able to think critically and apply analytical methodologies to raw data to present clear and precise recommendations.
Must be able to clearly articulate analysis through both oral and written communication.
Bachelor’s degree required.
At least five (5) years of applicable experience and five (5) years of program/operations management experience preferably in a DoD acquisition program office or similar organization.
ACTIVE CLEARANCE LEVEL REQUIRED: Secret

Nice To Haves

Experience with Microsoft Project, preferred.
Degree preferably in program management, engineering, systems management, business management, computer sciences, information management, or related discipline.

Responsibilities

Serves as the senior operations analyst and staff operations advisor to the Product Lead and Deputy Product Lead.
Assists in coordination and execution of product office operational activities including, but not limited to, tasker tracking; documentation review, staffing and tracking; high level product office briefings development; product office organizational structure advise; CONUS and OCONUS requirements and system status coordination; planning, organizing, and executing office functions and meetings; management of operations staff personnel, etc.
Create and maintain comprehensive project schedules that integrate inputs from various teams, ensuring all tasks are aligned and deadlines are met. Define milestones, deliverables, dependencies, and timelines to ensure alignment with project objectives.
Performs assignments in the administrative support aspects of substantive mission-oriented programs of unusual difficulty and responsibility. Assignments will involve developing policies and plans affecting the directorate/center, that reflect substantial training and experience in one or more specific fields, and knowledge of pertinent laws, regulations, policies, major issues, program goals and objectives of the organization.
Assists in the interpretation of laws, rules and regulations to develop implementation strategies and recommends decisions or alternate courses of action.
Analyzes data, compiles facts and information, and provides technical advice to customers. This role involves developing resource documents, assisting in performing budget oversight, conducting studies to compare current findings with historical data, monitoring an organization's resource allocations, or verifying information with managers or employees to obtain information.
Other assignments may involve collecting, preparing, and assisting in business and contractual information, or the application of methods, techniques and processes associated with logistics, transportation, writing/editing, supply and inventory activities, office administrative programs, or facilities management.
Responsibilities related to Schedule Management, Management and tracking of Service Level Agreements (SLA) and Memorandums of Understanding (MOU) with Stakeholders, Actions and Awards (Military and Civilian) and Travel Management, Tables of Distribution and Allowances (TDA), Project Controls/Staff Action Control Officer and Reporting, Facility Management, and the Property Book Officer (PBO).
Assists the organization on teams outside the organization, supporting the development of new policies, approaches or techniques that impact beyond the scope of the organization.
Interacts independently and productively with customers to identify and define complex/difficult problems and to develop and implement strategies.
Daily contact with representatives from higher headquarters within the organizational chain and communicating project or program results at high levels within and outside the organization.
Interacts with representatives within government organizations as well as contractor activities.
Assist in the design and development of the Master Schedule along with the System Developer and all necessary Supporting Schedules using MS Project.
Develops and delivers presentations to senior management relating to the IMS.
Assist leadership on development of strategic planning concepts, policies and principles for the Strategic Management System (SMS) planning effort.
Assists in personnel management of PM FPS on a day-to-day basis.