Program Analyst II

All Native Group•Arlington, MA

2d•$95,000 - $105,000•Onsite

About The Position

All Native Group is seeking a Program Analyst to coordinate administrative and program actions to ensure successful delivery of courses within the assigned training program(s). The work involves coordination with the appropriate division training program managers to manage day-to-day activities of the program(s) assigned. The position supports budget and finance personnel to ensure proper accountability of funds and funding initiatives related to training resource requirements. This position is full-time, on-site in Arlington, VA, at US Department of State, National Foreign Affairs Training Center (NFATC), in the Directorate of Diplomatic Tradecraft and Emerging Technology (DTET).

Requirements

Strong organizational, interpersonal, oral, and written communication skills
Ability to handle multiple tasks simultaneously
Must be able to work in a collaborative, team environment
Working knowledge of and experience with administrative, program and project management functions
Highly proficient in the latest Microsoft Office suite and applications approved by the Department, particularly in Outlook, Excel, Word, PowerPoint, SharePoint, Teams, and Office365
Associate’s or Bachelor’s Degree together with five (5) years of progressively responsible administrative experience; in lieu of a degree, at least seven (7) years of progressively responsible administrative experience
Secret clearance is required
Must successfully complete a pre-employment drug screen

Nice To Haves

Experience with project management applications such as Microsoft Project, preferred
Working knowledge of training course administration/logistics or experience in a training or educational environment preferred

Responsibilities

Assist students in the course enrollment process and with travel and lodging
Check rosters for all assigned courses on a weekly basis and e-mail information on class preparation and scheduling to prospective students.
Prepare and track travel funding cables in accordance with established procedures.
Support logistical arrangements related to instruction delivery: scheduling of facilities and instructors; preparation of classrooms and course materials/handouts; assisting with orientation/graduation ceremonies.
Ensure reports of attendance, student records, class evaluations/surveys and other class administration documents are prepared, collected, maintained, and submitted according to standard operating procedures.
Act as the primary point of contact with the Registrar's office to resolve enrollment and training-related issues.
Coordinate activities and correspondence involving Program Managers, Registrar staff, instructors, students, and other training program stakeholders.
Prepare regular status reports that include funding expenditures, training schedules, and student enrollment.
Review proposed training plans to ensure compliance with US Government regulations and for completeness and accuracy of information.
Participate in the annual budget process. Prepare detailed cost estimates for technical training programs, to include funding requirements for student and/or instructor travel and per diem.
Create reports and memos of budgetary requirements, projected changes, and impacts on a monthly, quarterly, and/or annual basis.
Track student travel funds through the entire cycle of obligation, liquidation, and deobligation by using DOS financial systems.
Research and follow-up on all student travel Unliquidated Obligations (ULOs).
Employ applicable DOS security standards and procedures to protect Personally Identifiable Information (PII) and National Security information.
Attend on and off-site meetings, to include making program-related presentations.
Support overseas training trips by instructors, including preparation of travel-related cost estimates, requests for visas and other logistical support.
Assist with book and equipment inventory as needed.
Manage and provide oversight, design, and implementation for special projects.
Document, recommend, and implement improvements to administrative and program support functions, processes, and procedures.
Travel as necessary to other U.S. and foreign training sites, not to exceed 25% of total work time.
Perform other duties related to the scope or purpose of the position.
Employee requires infrequent technical direction and is expected to work independently with minimal guidance.