Program Aide (Jamaica Gateway to the Sciences - Jamaica, Queens)

The Child Center of NY•New York, NY

4d•$18 - $18•Hybrid

About The Position

The Child Center of NY strengthens children and families with skills, opportunities, and emotional support to build healthy, successful lives. Founded in 1953, The Child Center of NY has become a powerful community presence throughout the city. With 50 locations and 100 programs in NYC’s most under-served communities, our 1,000+ results-oriented professionals make a difference for more than 40,000 children and their families each year. Program Aide will play an active role in providing administrative clerical support of various programs. The Program Aide will support the creation, verification and submission of check request, subcontractor agreements and other documents. The Program Aide will be expected to prioritize assignments and be able to take initiative. The candidate must have a proven track record in communication and customer service. Light travel within the boroughs of the Queens and Brooklyn maybe required. Prepare weekly assessment reports in detail and concise manner. Collaborate and maintain a working relationship with multiple stakeholders and participants. Ensure to effectively communicate with assigned supervisor regarding any conflicts with worksite assignments. Maintain documentation and organized records and or files. Attend all related meetings, trainings and supervisions as required. To perform this job successfully, the candidate must be able to perform each essential duty satisfactorily. Perform other duties as assigned.

Requirements

College Student or High School Graduate 18 yrs. or older
2 years’ experience working with children and/or youth in your specialization
Exemplary supervisory skills at elementary level (middle school or high school aged youth) and aptitude for motivating people
Proficiency in Microsoft Office
Ability to plan and carry out assignments independently
Ability to prioritize, adhere to timelines and multi-task
Proven track record in communication and customer service

Nice To Haves

Bilingual in one or more of the following: Spanish, Creole, Bengali and others based on client needs

Responsibilities

Play an active role in providing administrative clerical support of various programs.
Support the creation, verification and submission of check requests, subcontractor agreements and other documents.
Prioritize assignments and take initiative.
Prepare weekly assessment reports in detail and concise manner.
Collaborate and maintain a working relationship with multiple stakeholders and participants.
Effectively communicate with assigned supervisor regarding any conflicts with worksite assignments.
Maintain documentation and organized records and/or files.
Attend all related meetings, trainings and supervisions as required.
Perform other duties as assigned.
Preparing documentation for grants
Managing online resources
Managing the Program Manager’s calendar
Processing payments for vendors and suppliers
Attending staff meetings and taking minutes
Responding to emails and answering calls
Maintaining office calendars and sending out reminders of impending appointments
Typing letters and reports as may be required from time to time
Compiling and sending bulk mailings
Proofreading and making copies of documents
Assisting in the planning and overseeing significant events
Assisting in managing the budget for special and routine events
Making reservations for various off-site business meetings
Acting as a liaison between different departments
Relaying internal emails to staff
Reserving equipment and conference rooms for presentations and in-office meetings
Interacting with students and parents
Planning and promoting activities and events for children and youth
Helping initiate new programs and activities for children and youth
Maintaining the center as a safe, clean, and accessible environment