Program Aide

LIFEMOVES•Mountain View, CA

2d•$24 - $28•Onsite

About The Position

The Program Aide plays an important role in keeping the program site safe, welcoming, and running smoothly. Reporting to the Operations & Services Manager this position is often the first to respond to client needs, helping with both everyday requests and urgent situations. Additionally, the position supports volunteers, donors, and community visitors, making sure everyone feels respected and informed. Key responsibilities include keeping the site secure by monitoring access, completing regular safety checks (rounds), and supporting daily tasks like welcoming new clients, preparing rooms, and organizing supplies. This role requires strong attention to the safety and emotional well-being of clients, especially during times of stress or crisis. Staff use a calm and compassionate approach to help resolve problems and support stability. By creating a supportive environment, this position helps clients feel safe and builds trust to work toward their goals, including finding permanent housing. The Program Aide (PA) supports a smooth and welcoming entry process for new clients by coordinating and leading welcomes with care, professionalism, and consistency. When supervisors are offsite, this role is key to observing what’s happening at the site, sharing updates, and keeping clear written and verbal communication with the team. Additionally, the role supports program operations by helping with administrative tasks, such as ordering supplies, organizing materials, and assisting with office duties to keep daily activities running smoothly.

Requirements

Associate's Degree in related field preferred; or High School Diploma/GED with 2-5 years of equivalent experience in related field.
Related fields may include direct involvement in peer advocacy, community outreach, housing services or roles within the homelessness services field.
Comfortable using basic technology, including phone and messaging systems, email, Microsoft and Google Suites, and databases to complete administrative tasks.
High school diploma or GED required, or candidates with at least 2 years of directly related experience in the homelessness or human services field may qualify.
This may include direct involvement in peer advocacy, community outreach, or support roles within the homelessness services field.
Willingness and ability to work with people from all backgrounds with care, respect, and empathy.
Understands and is committed to learning and practicing DEIB and relentless engagement by welcoming everyone with kindness, dignity, and respect.
Manages stress and emotions professionally, remaining calm, professional, and supportive even under pressure; applies de-escalation techniques to support safety and positive outcomes.
Maintains clear, unbiased, and professional documentation and communication.
Demonstrates strong organization, attention to detail, and initiative to ensure smooth operations and positive engagement with clients, colleagues, and partners.
Understands job duties and performs tasks with accuracy.
Demonstrates a selfless commitment to others on the team, including activity-based dependability, self-improvement activities.
Actively seeks opportunities to contribute at higher levels in service to LifeMoves and others on the team.
Sets performance goals, establishes the approach, creates a learning environment.
Manages workload effectively and meets deadlines.
Actively seeks opportunities to partner with colleagues across teams and functions.
Shares knowledge, communicates openly, and anticipates needs to support collective goals.
Builds trust by contributing ideas, offering assistance, and ensuring alignment to achieve results together.
Satisfactory results of a background check
Submitting proof of clear TB test results. Results dated within 60 days prior to hire date are acceptable

Nice To Haves

This role may include small amounts of travel to training and admin events.

Responsibilities

Provide calm, supportive crisis response and connect clients to appropriate resources as needed
Support daily operations by responding to needs and questions from clients, volunteers, donors, and visitors with radical hospitality, professionalism, and compassion.
Monitor site safety through regular rounds and camera observation to ensure a clean, safe, and welcoming environment.
Report maintenance or pest issues promptly and support pest control efforts by maintaining cleanliness and preparing spaces for treatment as needed.
Manage facility meals, supplies, and donations, ensuring proper inventory, and maintaining organized storage.
Support team collaboration by creating reports, updating shift logs and participating in meetings.
Maintain a high level of ethical conduct regarding confidentiality, boundaries, and professionalism while fostering a supportive environment for all.
Collaborate with Maintenance team on FMX related repairs
Assist with light maintenance and urgent needs
Routine upkeep support and partnership with the Operation Service Manager on the Safety Binder and Safety Accident Committee (SAC) meetings
Coordinate, conduct, and train other staff on referrals, welcomes, move-ins, transitions, and move-outs, ensuring accurate documentation, positive experiences for clients, and completing tasks such as cleaning rooms, bagging belongings, and preparing spaces as needed.
Take initiative to observe site operations, provide timely updates, and communicate clearly with the team especially when supervisors are off-site
Fully participate in all required trainings. This includes completing trainings by assigned deadlines, actively engaging during sessions, and applying learnings to daily work.
Attend continuing education opportunities to grow expertise and uphold agency standards.
Perform other duties as assigned to meet program and organizational needs.