Program Aide (MWBE)
About The Position
The New York State Department of Agriculture and Markets is seeking a Program Aide to work in the Division of Fiscal Management. The selected candidate will primarily work with the Minority and Women-Owned Business Enterprise (MWBE) program to conduct and manage all data within the New York State Contract System; monitor and respond to inquiries received through the Supplier Diversity Mailbox, ensuring timely and professional communication; maintain and update all MWBE tracking spreadsheets with accuracy and efficiency. The Program Aide will accurately enter all contractual information into relevant systems; create new supplier IDs within Statewide Financial System (SFS); process and manage date changes for supplier records and contracts; service as a point of contact for internal communications related to the Supplier Diversity Program and liaising with various departments as needed. This is a permanent, office-based Program Aide position, conveniently situated at our headquarters, at 10B Airline Drive in Albany, NY. Our location offers easy access near the Albany International Airport and Wolf Road, with ample free parking available for all employees. This is a full-time role, requiring 37.5 hours per week, Monday through Friday. Opportunities for telecommuting may be available in accordance with the agency’s Telecommuting Program Guidelines.
Requirements
- Three years of experience performing clerical, keyboarding, or paraprofessional work in an office environment.
- One year of permanent, competitive service in an office assistant, clerical, keyboarding, or paraprofessional title allocated to Grade 6 or higher.
Nice To Haves
- One year of permanent, contingent-permanent, or 55 b/c service in an office assistant, clerical, keyboarding, or paraprofessional title allocated to Grade 6 or higher.
- One year of permanent, contingent-permanent, or 55 b/c service as a Program Aide, SG-13.
- Reachable on the current eligible list for this location if one exists.
- One year of permanent, competitive service in a title designated as appropriate for transfer under Section 70.1 of the Civil Service Law (e.g., Administrative Assistant 1, SG-11; Business Services Center Representative 1, SG-11; Payroll Specialist 1, SG-11).
- Previous permanent New York State employees who resigned their positions may be reinstated to their former positions, or to positions to which they were eligible for transfer or reassignment without further examination.
- Employees separated from their positions may be reinstated within one year of the date of their separation.
- Employees separated from their positions who have also been separated from state service for more than one year may be reinstated upon approval by the state Civil Service Commission.
Responsibilities
- Conduct and manage all data within the New York State Contract System.
- Monitor and respond to inquiries received through the Supplier Diversity Mailbox.
- Maintain and update all MWBE tracking spreadsheets with accuracy and efficiency.
- Accurately enter all contractual information into relevant systems.
- Create new supplier IDs within Statewide Financial System (SFS).
- Process and manage date changes for supplier records and contracts.
- Serve as a point of contact for internal communications related to the Supplier Diversity Program.
- Liaise with various departments as needed.
Benefits
- Inexpensive Health Insurance options
- Free Dental and Vision coverage
- NYS Pension Plan membership
- Paid parental leave
- Generous paid time off (5 days personal time, 13 vacation days, 13 sick days, and 13 paid holidays within the first year)
- Potential eligibility for Federal Public Service Loan Forgiveness Program (PSLF)
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
