Program Aide - Far Rockaway (Seasonal Summer)

Child Center Residential Treatment Facility•Queens, NY

19h•Hybrid

About The Position

The Program Aide will play an active role in providing administrative clerical support for various programs. This role involves supporting the creation, verification, and submission of check requests, subcontractor agreements, and other documents. The Program Aide will be expected to prioritize assignments and take initiative, demonstrating a proven track record in communication and customer service. Light travel within the boroughs of Queens and Brooklyn may be required. The position involves preparing weekly assessment reports, collaborating with stakeholders, and maintaining organized records. The role also includes attending meetings, trainings, and supervisions as required. The Program Aide will perform other duties as assigned.

Requirements

College Student or High School Graduate 18 yrs. or older.
2 years’ experience working with children and/or youth in your specialization.
Exemplary supervisory skills at elementary level (middle school or high school aged youth) and aptitude for motivating people.
Proficiency in Microsoft Office.
Ability to plan and carry out assignments independently.
Ability to prioritize, adhere to timelines and multi-task.
Effective communications skills, both oral and written form.
Excellent organizational skills essential to maintain accurate records.
Ability to multi-task and meet deadlines.
Interact professionally with participants, staff, clients and community partners in a professional manner.
Work collaboratively with other team members to meet common goals.
Sensitivity and awareness to different cultures.
Conduct himself/herself as a professional at all times as per TCCNY’s policy on conduct, appearance and adherence to the overall organizational policy.
Proficient Microsoft Office Suite computer knowledge (Excel, PowerPoint).

Nice To Haves

Bilingual (Spanish speaking) preferred but not required.

Responsibilities

Provide clerical support for school year, summer, and/or afterschool programs.
Prepare documentation for grants.
Manage online resources.
Manage the Program Manager’s calendar.
Process payments for vendors and suppliers.
Attend staff meetings and take minutes.
Respond to emails and answer calls.
Maintain office calendars and send out reminders of impending appointments.
Type letters and reports as may be required from time to time.
Compile and send bulk mailings.
Proofread and make copies of documents.
Assist in the planning and overseeing of significant events.
Assist in managing the budget for special and routine events.
Make reservations for various off-site business meetings.
Act as a liaison between different departments.
Relay internal emails to staff.
Reserve equipment and conference rooms for presentations and in-office meetings.
Interact with students and parents.
Plan and promote activities and events for children and youth.
Help initiate new programs and activities for children and youth.
Maintain the center as a safe, clean, and accessible environment.
Prepare weekly assessment reports in detail and concise manner.
Collaborate and maintain a working relationship with multiple stakeholders and participants.
Ensure to effectively communicate with assigned supervisor regarding any conflicts with worksite assignments.
Maintain documentation and organized records and/or files.
Attend all related meetings, trainings and supervisions as required.