Program Aide (Purchasing)
About The Position
The New York State Department of Agriculture and Markets is seeking a Program Aide to work in the Division of Fiscal Management. The selected candidate will work with the Purchasing Team to manage and process all purchasing documentation; oversee the procurement and asset management of all equipment, including decals and SharePoint-related asset tracking; maintain accurate records for all company assets. The Program Aide will support programs by confirming purchase requisitions ensuring accuracy and completeness before proceeding; act as a key point of contact for program teams regarding purchasing inquiries, including obtaining quotes and assessing the reasonableness of prices; create new supplier IDs with the Statewide Financial System (SFS) ensuring all necessary information is captured. This is a permanent, office-based Program Aide position, conveniently situated at our headquarters, at 10B Airline Drive in Albany, NY. Our location offers easy access near the Albany International Airport and Wolf Road, with ample free parking available for all employees. This is a full-time role, requiring 37.5 hours per week, Monday through Friday. Opportunities for telecommuting may be available in accordance with the agency’s Telecommuting Program Guidelines.
Requirements
- Three years of experience performing clerical, keyboarding, or paraprofessional work in an office environment (Open-Competitive NY HELPS Qualifications)
- One year of permanent, competitive service in an office assistant, clerical, keyboarding, or paraprofessional title allocated to Grade 6 or higher (Program Aide Examination Announcement Qualifications)
- One year of permanent, contingent-permanent, or 55 b/c service in an office assistant, clerical, keyboarding, or paraprofessional title allocated to Grade 6 or higher (Direct-line lower-level promotion title NY HELPS Qualifications)
Responsibilities
- Manage and process all purchasing documentation
- Oversee the procurement and asset management of all equipment, including decals and SharePoint-related asset tracking
- Maintain accurate records for all company assets
- Confirm purchase requisitions ensuring accuracy and completeness before proceeding
- Act as a key point of contact for program teams regarding purchasing inquiries, including obtaining quotes and assessing the reasonableness of prices
- Create new supplier IDs with the Statewide Financial System (SFS) ensuring all necessary information is captured
Benefits
- Inexpensive Health Insurance options
- Free Dental and Vision coverage
- NYS Pension Plan membership
- Paid parental leave
- Generous paid time off (5 days of personal time, 13 vacation days, 13 sick days, and 13 paid holidays within the first year)
- Potential eligibility for Federal Public Service Loan Forgiveness Program (PSLF)
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
