EL Paso MPO Program Administrator

City of El Paso•Various Locations within the City of El Paso, TX

1d•Onsite

About The Position

Under general direction, this position provides professional-level work in implementing, administering, and developing program activities. The Program Administrator offers technical expertise to staff, other agencies, program participants, and the community for the El Paso Metropolitan Planning Organization (MPO). This role involves planning, organizing, developing, implementing, overseeing, and reviewing programs and activities to meet the goals and objectives of the El Paso MPO. Key responsibilities include auditing and evaluating program funding using the Unified Planning Work Program (UPWP), determining if programs are achieving objectives, identifying and preparing program amendments for grant funding, and tracking their approval process. The position also involves analyzing program data, conducting complex studies and surveys, and ensuring program compliance with departmental goals, applicable laws, rules, and regulations. Additionally, the role includes managing delegated financial services functions, participating in the Comprehensive Annual Financial Report (CAFR), overseeing general ledger reconciliation, preparing journal entries, managing payroll and benefits operations, and assisting external auditors. A significant part of the role is monitoring and ensuring compliance of all Federal funds awarded by the MPO, tracking expenditure of federal grant funds, monitoring sub-recipient agencies, and coordinating with various agencies to ensure funds are used as detailed in project scope of work. The position also involves reviewing progress reports, timelines, and agreements, and supervising assigned personnel.

Requirements

A Bachelor's degree or higher in Business, Public Administration, Planning, Accounting or related field.
Four (4) years of professional, managerial or administrative experience dealing with transportation planning, project management, accounting or project oversight.
Valid Texas Class C Driver's License or equivalent from another state.

Responsibilities

Plan, organize, develop, implement, oversee and review programs and activities to meet the goals and objectives of the El Paso MPO.
Utilize the Unified Planning Work Program (UPWP) to conduct comprehensive needs assessments by auditing and evaluating program funding.
Determine if the program is achieving its objectives.
Identify if program amendments are required for any grant funding.
Prepare all amendments and submit to the MPO board and TXDOT prior to submitting them to the federal government.
Track the approval process for all amendments submitted to the various agencies.
Analyze program data and identify potential problem areas, review related factors and prepare comprehensive reports detailing findings, solutions and recommendations to upper management.
Research, prepare, conduct and analyze complex studies and surveys.
Ensure programs operate in compliance with departmental goals and objectives, and applicable laws, rules and regulations.
Plan, organize, implement, direct and review delegated financial services functions including recording, updating and reporting transactions, and perform administrative and advisory duties including complex accounting and financial analysis.
Participate in preparation of the Comprehensive Annual Financial Report (CAFR).
Oversee, balance and reconcile general ledger statements.
Prepare general journal entries (such as revenues, expenditures, and depreciation) to generate fiscal month and year-to-date balance sheets, and monitor changes in fund balance and cash flow financial statements.
Oversee payroll and benefits operations, prepare year-end accruals and schedules, calculate and wire transfer funds for payroll taxes or pension contributions, and research employee concerns.
Research and generate reports to assist external auditors.
Prepare, enter and post journal entries for capital purchases, depreciation, accruals and transfers between accounts, funds or departments.
Responsible for monitoring and compliance of all Federal funds awarded by the MPO.
Ensure that funds are utilized for the intended purposes and that they comply with procurement policies and procedures.
Track and report expenditure of federal grant funds and monitor sub-recipient agencies to ensure expenditure of allocated funds meet grant requirements.
Coordinate with various agencies such as TTI, NMSU and UTEP to ensure that funds are used for the work as detailed in the project scope of work.
Review progress reports, timelines, and agreements as applicable to specific projects and programs.
Supervise assigned personnel.
Meet with staff on regular scheduled basis.
Prioritize and coordinate unit activities.
Instruct, review, guide and check work.
Appraise employee performance.
Provide training and development.
Enforce personnel rules, regulations, and work and safety standards.
Counsel, motivate and maintain harmony.
Interview applicants.
Recommend hires, terminations, transfers, disciplinary action, requests for leave, pay or merit increases or other employee status changes.