Program Administrator I - Youth and Adult Sports Office

City of Colorado Springs • Colorado Springs, CO

1d

About The Position

The Program Administrator I oversees, directs, and coordinates operations, activities, and partnerships for the Youth and Adult Sports Division within Parks, Recreation, and Cultural Services. The role administers youth and adult sports programming and facilities, supports staff and volunteer operations, and helps ensure programs meet community needs and requirements.

The position schedules youth sports leagues and events, manages participant and coach registration, develops and implements facility goals and procedures, builds partnerships, evaluates program performance, and collaborates with partners to develop appropriate programming. It also oversees facility, equipment, and grounds inventory and upkeep; supports recruitment, training, supervision, and evaluation of staff, volunteers, and officials; and manages marketing, budgets, rule compliance, and service to a diverse sports community.

Applicants must have a bachelor's degree in Recreation, Sports Management, or a related field, and one year of full-time professional program administration experience. The posting allows each year of further education to be treated as equivalent to a year of relevant work experience, and each year of additional relevant work experience as equivalent to a year of required education. Preferred qualifications include a valid, non-probationary driver's license; Certified Youth Sports Administrator certification; Safe Sport Certification; and CPR and First Aid certifications.

Requirements

• Bachelor's degree from an accredited college or university with major coursework in Recreation, Sports Management, or a related field, subject to the stated education/work-experience equivalency.
• One year of full-time professional program administration experience, subject to the stated education/work-experience equivalency.
• Knowledge of Microsoft Office systems.
• Knowledge of Activenet or SmartRec software systems.
• Knowledge of Cervistech software.
• Knowledge of administration, rules, and regulations for youth and adult sports programming, including individual and team sports.
• Knowledge of pertinent federal, state, and local laws, codes, and regulations.
• Knowledge of program development and implementation principles.
• Knowledge of budget creation and preparation.
• Ability to communicate clearly and concisely, orally and in writing.
• Ability to manage time, complete assignments, conduct follow-ups, and meet deadlines effectively.
• Ability to establish and maintain effective working relationships with staff, coaches, clients, and customers.

Nice To Haves

• Possess, or obtain upon hire, and maintain a valid, non-probationary driver's license not subject to restrictions.
• Certified Youth Sports Administrator certification from the National Alliance for Youth Sports (NAYS).
• Possess, or be eligible to possess, a Safe Sport Certification.
• Possess, or obtain within three months of hire, CPR and First Aid certifications.

Responsibilities

• Schedule youth sports leagues and events and manage registration for participants and coaches.
• Assist in developing and implementing facility goals, objectives, policies, and procedures.
• Build partnerships and programs to address community needs and interests.
• Monitor and evaluate program performance to ensure alignment with community requirements.
• Collaborate with internal and external partners to develop suitable programming.
• Oversee inventory, maintenance, and upkeep of facilities, equipment, and grounds.
• Support recruitment, training, supervision, and evaluation of staff, volunteers, and officials.
• Manage marketing efforts, budgets, rule compliance, and service to a diverse sports community.
• Recruit volunteers as needed for each program.
• Create training mechanisms for volunteer coaches.
• Maintain program and personnel records.
• Create and edit basic marketing materials.
• Perform other duties as assigned.

Benefits

• The City may offer additional compensation depending on the position, assignment area, and specific job assignments, including shift differential, pay differential, acting or lead pay, special assignment pay, hazard pay, longevity, cell phone allowance, uniform allowance, relocation, awards, standby, call out, compensatory time off, tuition, overtime, extra duty, incentive, holiday premium, proficiency, and vacation sell back.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level