Program Administrator 1 (PN 20083306)

Ohio Department of Administrative Services•Gallipolis, OH

About The Position

Relieves manager of non-routine administrative functions: Oversees the Unusual & Major Unusual Incidents at the Gallipolis Developmental Center Formulates & implements policies & procedures (e.g., Safety, Major Unusual Incidents, Investigative Process pertaining to the reporting & investigation of Unusual & Major Unusual Incidents) Serves as a liaison between staff & management at the facility Transmits rules, policies, directives & other pertinent information to all levels of staff to ensure compliance with state operating procedures relating to Unusual & Major Unusual Incidents Conducts investigations, interviews involving residents &/or staff of GDC Collects evidence, documents findings, develops findings into written report format Files documents, sends written report to appropriate personnel within prescribed timelines Collects & prepares quarterly, semi-annual, annual reports on trends and patterns of incidents Develops and monitors systems to ensure compliance with Certification & Licensure standards pertaining to incident reporting Works with other facilities to document trends in the field and pattern occurrences Serves as a liaison between administration & subordinates; transmits decisions & directives; represents management at meetings Conduct staff meetings to disseminate relevant information on the behalf of supervisor Assumes responsibility in absence of supervisor & makes recommendations for course of action Researches & conducts on-site monitoring of existing programs Develops project recommendations based upon monitoring to ensure safe conditions for residents & staff at the facility Monitors campus & buildings for unusual &/or unsafe conditions Reports equipment malfunctions; completes reports Prepares and submits summaries of monitoring observations Performs a variety of safety functions (e.g. fire drills, evacuations safety/environmental inspections) of all living areas Monitors resident & staff activities for compliance with Certification & Licensure standards Conducts routine monitoring of resident program & medical charts Assists any department as directed during emergency situations Administer special programs for staff & management (e.g., in-service staff on incident prevention, identify effective prevention methods, etc.) Participates in planning meetings Attends manager/supervisor meetings Attends in-service training and conducts training (e.g. Fire Safety, Health and Safety Alerts), as required Attends meetings (HRC, Executive Staff) as needed Provides information to State Highway Patrol Assists with other duties as required.

Requirements

36 months training or 36 months. experience in business administration, management science or public administration.
If assigned to operate vehicles regulated by Section 4506.01 of Revised Code, applicants must also have valid commercial driver's license.
completion of undergraduate core program in business administration, management science or public administration; 12 months training or 12 months experience in supervisory, administrative &/or managerial position which involved limited research & public contact.
If assigned to operate vehicles regulated by Section 4506.01 of Revised Code, applicants must also have valid commercial driver's license.
completion of undergraduate core program in academic field commensurate with program area to be assigned per approved Position Description on file; 12 months training or 12 months experience in supervisory, administrative, managerial &/or staff position which involved limited research & public contact.
If assigned to operate vehicles regulated by Section 4506.01 of Revised Code, applicants must also have valid commercial driver's license.
equivalent of Minimum Class Qualifications For Employment noted above.
K:11a) Public Relations, 11b) Human Relations, 13b) Agency Policies/Procedures [e.g., Investigations, Medicaid, etc., 16) Interviewing, 17) Business [Business, Administration] or 19) Social Sciences [e.g., Sociology, Social Work, etc.]
S: 25a) Typing, 29) Equipment: computer, copier, etc.
A: 30f) Deal with problems involving several variables, 30g) Understand investigative process, 30l) Define problems, collect data, establish facts & draw valid conclusions, 30r) Deal with many variables & determine specific action, 31b) Read & Record figures accurately, 31d) add, subtract multiply & divide whole numbers, 32f) comprehend short sentences with basic concrete vocabulary, 32g) copy records precisely, 32j) copy material accurately & recognize grammar & spelling errors, 32k) complete routine forms, 32l) maintain accurate records, 32r) prepare meaningful, concise & accurate reports, 32t) use proper research methods, 32x) develop complex reports & position papers, 33b) sort items into categories, 33e) gather, collate & classify information, 34c) cooperate with co-workers on projects, 34f) handle sensitive inquiries

Responsibilities

Relieves manager of non-routine administrative functions
Oversees the Unusual & Major Unusual Incidents at the Gallipolis Developmental Center
Formulates & implements policies & procedures (e.g., Safety, Major Unusual Incidents, Investigative Process pertaining to the reporting & investigation of Unusual & Major Unusual Incidents)
Serves as a liaison between staff & management at the facility
Transmits rules, policies, directives & other pertinent information to all levels of staff to ensure compliance with state operating procedures relating to Unusual & Major Unusual Incidents
Conducts investigations, interviews involving residents &/or staff of GDC
Collects evidence, documents findings, develops findings into written report format
Files documents, sends written report to appropriate personnel within prescribed timelines
Collects & prepares quarterly, semi-annual, annual reports on trends and patterns of incidents
Develops and monitors systems to ensure compliance with Certification & Licensure standards pertaining to incident reporting
Works with other facilities to document trends in the field and pattern occurrences
Serves as a liaison between administration & subordinates; transmits decisions & directives; represents management at meetings
Conduct staff meetings to disseminate relevant information on the behalf of supervisor
Assumes responsibility in absence of supervisor & makes recommendations for course of action
Researches & conducts on-site monitoring of existing programs
Develops project recommendations based upon monitoring to ensure safe conditions for residents & staff at the facility
Monitors campus & buildings for unusual &/or unsafe conditions
Reports equipment malfunctions; completes reports
Prepares and submits summaries of monitoring observations
Performs a variety of safety functions (e.g. fire drills, evacuations safety/environmental inspections) of all living areas
Monitors resident & staff activities for compliance with Certification & Licensure standards
Conducts routine monitoring of resident program & medical charts
Assists any department as directed during emergency situations
Administer special programs for staff & management (e.g., in-service staff on incident prevention, identify effective prevention methods, etc.)
Participates in planning meetings
Attends manager/supervisor meetings
Attends in-service training and conducts training (e.g. Fire Safety, Health and Safety Alerts), as required
Attends meetings (HRC, Executive Staff) as needed
Provides information to State Highway Patrol
Assists with other duties as required.