Program Administrator 1 (20017813)

Ohio Department of Administrative Services•Orient, OH

About The Position

Requires thorough knowledge of management supervisory principals/techniques and agency policies and procedures in the section of the Corrections Training Academy (CTA) Relieves Superintendent of Corrections Training Academy (CTA) of non-routine administrative duties Acts for administrator and serves as a liaison between administrator and subordinates Transmits decisions and directives Researches and analyzes programs, procedures and policies and provides technical advice to aid administrators in decision making Independently creates CTA weekly report for submission to Deputy Director of Human Resources (HR) Scans and files sensitive incident reports serving as liaison between Superintendent and appropriate Warden Tracks, analyzes and sends Academy goals reports to inform staff of progress Conducts research and provides recommendations for programs Represents Superintendent at meetings Handles confidential correspondence and responds to inquiries regarding students and staff of CTA Administers special program and projects Plans and schedules events, rooms and organize people Coordinates range use agreements and responds to employees and public making requests to schedule CTA firing ranges and classrooms Organizes and coordinates banquets and special awards ceremonies (e.g. CTA Correction Officer of the Year Banquet) providing technical advice to staff and others involved in arrangements Assists with CTA staff meetings by sending notices, preparing agendas and taking and distributing minutes Obtains Superintendent’s signature on documents and distributes as necessary Screens visitors and mail for Superintendent’s office Prepares binders and other confidential materials used for Department of Rehabilitation and Correction’s Executive Leadership class Supervises support staff in absence of manager Conducts staff meetings to discuss rules and operating procedures for assigned area, monitors manpower needs and ensures sufficient number of personnel to complete special assignments/projects Assigns reviews and approves work for content and accuracy Authorizes expenditures and purchases Prioritizes and approves schedules and itineraries Approves requests for leave, overtime, compensatory time, attendance records and travel expenses Identifies training needs and conducts or arranges for training opportunities (i.e. on-the job and in-service) Writes employee goals and completes and conducts timely performance evaluation reviews Responds to EEO complaints and grievances if necessary Conducts investigations and presents at pre disciplinary hearings of alleged staff misconduct as requested Initiates disciplinary action if necessary Responds to complaints about staff Screens and interviews applicants Attends meetings, trainings and conferences May give presentations and conduct trainings

Requirements

36 mos. trg. or 36 mos. exp. in business administration, management science or public administration.
If assigned to operate vehicles regulated by Section 4506.01 of Revised Code, applicants must also have valid commercial driver's license.
completion of undergraduate core program in business administration, management science or public administration; 12 mos. trg. or 12 mos. exp. in supervisory, administrative &/or managerial position which involved limited research & public contact.
If assigned to operate vehicles regulated by Section 4506.01 of Revised Code, applicants must also have valid commercial driver's license.
completion of undergraduate core program in academic field commensurate with program area to be assigned per approved Position Description on file; 12 mos. trg. or 12 mos. exp. in supervisory, administrative, managerial &/or staff position which involved limited research & public contact.
If assigned to operate vehicles regulated by Section 4506.01 of Revised Code, applicants must also have valid commercial driver's license.
equivalent of Minimum Class Qualifications For Employment noted above.

Responsibilities

Relieves Superintendent of Corrections Training Academy (CTA) of non-routine administrative duties
Acts for administrator and serves as a liaison between administrator and subordinates
Transmits decisions and directives
Researches and analyzes programs, procedures and policies and provides technical advice to aid administrators in decision making
Independently creates CTA weekly report for submission to Deputy Director of Human Resources (HR)
Scans and files sensitive incident reports serving as liaison between Superintendent and appropriate Warden
Tracks, analyzes and sends Academy goals reports to inform staff of progress
Conducts research and provides recommendations for programs
Represents Superintendent at meetings
Handles confidential correspondence and responds to inquiries regarding students and staff of CTA
Administers special program and projects
Plans and schedules events, rooms and organize people
Coordinates range use agreements and responds to employees and public making requests to schedule CTA firing ranges and classrooms
Organizes and coordinates banquets and special awards ceremonies (e.g. CTA Correction Officer of the Year Banquet) providing technical advice to staff and others involved in arrangements Assists with CTA staff meetings by sending notices, preparing agendas and taking and distributing minutes
Obtains Superintendent’s signature on documents and distributes as necessary
Screens visitors and mail for Superintendent’s office
Prepares binders and other confidential materials used for Department of Rehabilitation and Correction’s Executive Leadership class
Supervises support staff in absence of manager
Conducts staff meetings to discuss rules and operating procedures for assigned area, monitors manpower needs and ensures sufficient number of personnel to complete special assignments/projects
Assigns reviews and approves work for content and accuracy
Authorizes expenditures and purchases
Prioritizes and approves schedules and itineraries
Approves requests for leave, overtime, compensatory time, attendance records and travel expenses
Identifies training needs and conducts or arranges for training opportunities (i.e. on-the job and in-service)
Writes employee goals and completes and conducts timely performance evaluation reviews Responds to EEO complaints and grievances if necessary
Conducts investigations and presents at pre disciplinary hearings of alleged staff misconduct as requested
Initiates disciplinary action if necessary
Responds to complaints about staff
Screens and interviews applicants
Attends meetings, trainings and conferences
May give presentations and conduct trainings