Professional Learning Coordinator, Citywide Early Childhood

Chicago Public Schools•Chicago, IL

1d•Onsite

About The Position

The Office of Early Childhood Education (OECE) works to ensure all children in Chicago have access to excellent early learning experiences that lead to future success in early grades and beyond. The Citywide Professional Learning Coordinator will play a critical role in the Office of Early Childhood by supporting educators and schools in providing students with high quality early learning experiences across Chicago; the Citywide Professional Learning Coordinator will align and execute professional learning logistics and operations across settings, including for educators of students with disabilities, educators of students at community based organizations, and educators of students at CPS schools. Reporting to the Manager of Professional Learning, the Professional Learning Coordinator is a citywide role that supports logistics and operations for professional learning, events, projects and initiatives across CBOs and CPS schools. This is a full-time, exempt position that will be paid for time worked on a salary basis.

Requirements

Bachelor’s degree from an accredited college or university
Minimum of one (1) year of administrative support experience
This role requires local travel between CPS locations, family support venues, and community-based organizations across the city; Access to reliable transportation is required
Detail-oriented, flexible, dedicated, and responsible individual
Self-starter with the ability to work both independently and as a member of a team
Excellent interpersonal skills and demonstrated ability to interact effectively with all levels of the staff within Chicago Public Schools
Willingness to learn and adapt in the midst of shifting priorities with a "can-do," solutions-oriented approach to learning and problem solving
Excellent organizational skills in order to prioritize multiple tasks, develop, analyze and/or revise procedures, meet deadlines, and work in an environment of heavy pressures and changing priorities.
Demonstrates a sense of urgency in accomplishing goals and objectives to ensure success
Takes initiative to identify challenges and recommend solutions; identifies, documents, and shares best practices
Strong verbal and written communication skills
Strong analytical and organizational skills
Ability to use independent judgment and initiative to accomplish tasks.
Ability to troubleshoot problems and develop creative solutions
Familiarity and skill with MS Office (Word, Excel, PowerPoint, etc) and Google Suite (Google Sheets, Google Drive, Google Docs, and Gmail)

Responsibilities

Completes data entry, supports data tracking, and monitors data quality for professional learning enrollment, and attendance/exit slips attendance to optimize efficiency
Supports with mass communication to stakeholders, including publicity, emails, and internet updates, project reports and documents; prepares documents and reports as necessary under tight deadlines
Performs day-to-day administrative support for professional learning operations (e.g., calendar management, securing locations for professional learning/events, etc.)
Supports the planning of professional learning and special initiatives for OECE
Provides support for ordering for OECE, including coordination with vendors, submission of purchase orders, receipting, and maintaining accurate inventory of materials
Verifies and prepares extended day payroll for processing
Responsible for establishing tasks and timelines, coordinating meetings, and developing strategies to see projects through from beginning to end; attends and participates in check ins, team meetings, office-wide meetings etc.
Assists in the preparation of presentations & written communications; prepares and assembles materials for use at meetings, conferences, and special events
Other duties as assigned