Professional Education Coordinator

Sirtex • Woburn, MA

5d • Hybrid

About The Position

The Professional Education Coordinator is responsible for supporting the day-to-day operations of the Professional Education team, including speaker programs, program coordination, Statements of Work (SOWs), faculty logistics, event administration, attendee communications, reporting, and other coordinator-level operational support. This role ensures that all training events—whether hands-on bio-skills labs, virtual webinars, or large-scale symposia—are executed flawlessly, on time, and in strict compliance with medical device industry regulations (e.g., AdvaMed Code, Sunshine Act). NOTE: We are currently only considering local applicants who can adhere to our hybrid work schedule (currently 3 days/week in office and 2 days/week remote)

Requirements

• Bachelor's degree in Business, Marketing, Communications, Healthcare Administration, or a related field.
• Work experience in lieu of a degree will be considered
• 1–3 years of experience in event coordination, project coordination, administrative support, customer service, or a related role.
• Strong organizational and project coordination skills with the ability to manage multiple priorities in a fast-paced environment.
• Ability to work collaboratively with cross-functional teams and external partners.
• Strong problem-solving skills and a proactive, customer-service-oriented mindset.

Nice To Haves

• Experience in Medical Devices, Pharma, or Healthcare field highly preferred but not required.
• Experience working with event management platforms (e.g., Cvent) is preferred.
• Experience coordinating meetings, events, or travel arrangements is preferred.
• Compliance Knowledge: Experience with AdvaMed guidelines and Healthcare Professional (HCP) spend reporting is a significant plus.
• Clinical Familiarity: Basic understanding of the IR suite environment and oncological terminology is a significant plus.

Responsibilities

• Coordinate end-to-end logistics for physician education programs, including speaker programs, advisory boards, and select hands-on educational programs.
• Build and manage program timelines to keep planning on track and ensure all approvals and required steps are completed
• Coordinate Speaker Statements of Work (SOWs), consulting agreements, amendments, and required documentation in partnership with Legal and Compliance.
• Track contract status and follow up on outstanding approvals to ensure speakers are contracted in advance of scheduled programs.
• Coordinate faculty logistics, including invitations, travel, accommodations, honoraria, and reimbursement documentation.
• Build and manage event registration pages in Cvent, oversee attendee communications, and track registrations through program completion.
• Coordinate attendee travel and hotel accommodations to support educational programs.
• Assist with post-program reporting, attendance tracking, attendee follow-up communications, and processing attendee reimbursements.
• Assist with speaker nominations, onboarding activities, and updating the active speaker roster as needed.

Benefits

• paid sick and vacation time
• health insurance
• 401k matching program
• Diverse and flexible work arrangements
• A culture of respect, diversity, collaboration, and innovation
• Attractive compensation and benefit packages
• support ongoing professional growth through career development, on the job experiences and training opportunities

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level