Professional Assistant III Professional Assistant III

Fulton Schools•Atlanta, GA

1d•Onsite

About The Position

The Professional Assistant III is responsible for providing administrative support to the head of a major function area including schools, instructional, and operational departments. The Incumbent provides a high level of clerical support, plans meetings, and overall office management. This position responds to inquiries providing information relating to FCS policies and procedures, referring only complex inquiries to the supervisor. The Professional Assistant III is also responsible for monitoring, tracking, and reconciling budget activity in the SAP system.

Requirements

High School Diploma or GED equivalent
Minimum of 5 years clerical/administrative experience required
Proficient in Microsoft Office
Proven ability to handle confidential information
Must be able to successfully manage multiple tasks, projects and responsibilities
Ability to compose and compile correspondence from a variety of sources
Ability to exercise sound judgment
Must be able to work independently
Excellent organizational and customer service skills
Excellent communication skills both written and verbal

Nice To Haves

Experience with SAP or other major Enterprise system is preferred
Must be willing to acquire additional training as directed by manager

Responsibilities

Maintains the departmental calendar to include official business, meetings, conferences, and other department events
Processes applicable data utilizing the SAP system to include: employee data, payroll, purchasing, invoices and budget related information
Answers telephone in a courteous and tactful manner and attempts to resolve complaints in a calm and courteous manner
Monitors inventory of office supplies required for area of responsibility (e.g., photocopy supplies, office supplies, etc.) and orders additional materials as required within budget parameters
Performs various clerical and secretarial support work associated with special projects such as conference and committee meeting planning
Maintains highly confidential data utilized by the supervisor/department
Receives and screens telephone calls, letters and/or visitors
Responds to requests and correspondence on own initiative and as directed by supervisor
Compiles and assimilates information to prepare budgets for the District
Identifies and provides solutions to routine business matters requiring minimum direction from the supervisor
Prepares, types, and processes correspondence and other documents to ensure accuracy, completeness, and timeliness
Creates, maintains, and manipulates data (e.g., spreadsheets, databases, graphics, etc.) to generate reports and to locate information found in documents, correspondence, etc
Receives, sorts, and distributes department mail in an accurate and timely manner; Ensures that all mail received is forwarded to the appropriate person and/or destination
Collects and prepares outgoing mail for the department
Maintains current contact list (e.g., phone numbers [office and cell], e-mail addresses, etc.) of all District personnel to ensure people are easily accessible for contact
Schedules travel and maintain itineraries for employees within the department
Schedules and maintains department’s conference room and classrooms ensuring proper equipment is available and set up as required/requested
Coordinates arrangements for meetings, conferences, and travel through interaction with customers, suppliers, and employees on behalf of the supervisor
Performs other duties as assigned by the appropriate administrator