Professional Accountant Specialist - 31001092

State of Florida•TALLAHASSEE, FL

2d•Onsite

About The Position

The Professional Accountant Specialist – SES works in the Bureau of Financial Management for the Florida Division of Emergency Management in Tallahassee, Florida. The position supports the management and fiscal operations of FDEM bureaus, including financial transaction processing, grant administration, expenditure tracking, and financial reporting for state and federal awards. The role also serves as the purchasing card (P-Card) scoped administrator, overseeing card issuance and cancellation, monitoring transactions, advising on P-Card matters, delivering training, and maintaining related policies and procedures. While serving as scoped administrator, the employee must avoid activities that could create a conflict of interest or control issue, such as making payments in FLAIR. The specialist coordinates financial data and grant activities with bureau and program staff, monitors budgets and awards, maintains records, supports reimbursement requests and award closeouts, and prepares financial summaries and reports. The position may support emergency operations and disaster response, including deployment to emergency sites with limited notice. In response to emergencies, work may involve irregular or extended hours, weekends and holidays, alternate work locations, and duties beyond the regular position description.

Requirements

At least four years of professional accounting or related professional experience; a post-secondary degree in accounting or a related field may substitute for experience on a year-for-year basis.
Knowledge of basic accounting or auditing principles, data compilation and analysis, monitoring techniques, and basic mathematics.
Knowledge of Florida accounting, financial, budgetary, and procurement systems, including FLAIR, SAMAS, MFMP, FACTS, and DEMES.
Ability to work extended hours, including nights, weekends, and holidays, during emergency activation and to deploy for up to 14 days in response to disasters with little or no notice.
Ability to review, analyze, and evaluate data; examine financial records; and recognize the validity, authenticity, and propriety of accounting and operating records.
Ability to work independently with Division staff, other state agencies, and federal staff and liaisons on grant management and assigned responsibilities.
Ability to use financial and data analysis software.
Ability to understand and apply laws, rules, regulations, policies, and procedures, including interpreting requirements for federal and state programs and awards.
Ability to conduct research, prepare reports, obtain critical facts, and use problem-solving techniques.
Ability to plan, organize, and coordinate work assignments; communicate effectively orally and in writing; and establish and maintain effective working relationships.
Ability to compile, organize, retrieve, and analyze detailed financial data, monitor expenditures, close out awards, and use historical financial data to forecast future obligations.

Nice To Haves

At least one year of experience coordinating submission of federal grant award applications.
At least two years of experience using FLAIR or another accounting system and analyzing, compiling, reporting, and reviewing financial data.
At least one year of P-Card administration experience.

Responsibilities

Administer scoped P-Card activities, including processing applications and cancellations, monitoring charges for appropriate use, advising on P-Card matters, conducting training, and maintaining related policies, SOPs, and directives.
Coordinate and track financial coding and transaction data for invoices, revenues, payroll, requisitions, purchase orders, travel reimbursements, and other financial activity using applicable state systems.
Maintain expenditure documentation, prepare payment requests, and monitor expenditures for items and services obtained through purchase orders, requisitions, and contracts.
Track disaster-related financial information and expenditures; assist with state or federal reimbursement documentation, reimbursement monitoring, account redistribution, and subgrantee award management.
Support financial management of federal and state grant programs.
Coordinate submission of federal grant award applications with FDEM staff and monitor award accounting, budgets, revenues, expenditures, balances, funding codes, and records.
Develop and compile financial information for state and federal grants and other assigned matters.
Maintain periodic financial data and spreadsheets, including monthly information on expenditures, revenues, budgets, and balances; help track award budget authority and close out completed awards.
Coordinate with bureau program staff to account for awards and prepare financial summaries, charts, and graphs showing monthly expenditures and balances.
Compile Division-wide financial data on budgeted and actual expenditures, revenues, and balances for state and federal grants administered by FDEM.
Perform other related financial functions and responsibilities as assigned.
Support emergency response and recovery during EOC activation and other related emergency operations needs; deploy to emergency sites when required.