Production Sample Coordinator (Women's Apparel)

Reformation • Vernon, CA

7d • $23 - $26 • Onsite

About The Position

Reformation is seeking a Production Sample Coordinator for their Women's Apparel team. This role is crucial for supporting photoshoot operational efforts and requires a highly organized individual with excellent communication skills and a proactive attitude. The Sample Coordinator will act as a liaison between various departments, manage the sample lifecycle, and ensure accuracy in tracking systems. This position is ideal for someone looking to grow a career in editorial and eCommerce shoot production within a mission-based, sustainable fashion company.

Requirements

• Bachelor's degree with 1+ year's relevant experience in a fast-paced environment.
• Living in Los Angeles or ability to commute to Vernon, you will work from the office almost every day.
• Proficiency in MS Excel, Word, and Google Drive.
• Extremely detail-oriented, takes initiative, and is not afraid to follow up.
• Strong organizational skills and a proven ability to work in a fast-paced environment required.
• Exceptional written and verbal communication skills.
• Collaborative with the ability to work with cross-functional partners.
• Bring an ambitious and passionate attitude to work daily, willing to work hard and take initiative, assertive.
• Understand the core values and culture of Reformation and reflect these in all efforts.

Responsibilities

• Act as the primary liaison between Product Ops, Production, PD, and the Studio/Ecom teams to understand photoshoot priorities and ensure deadlines are met.
• Request, track, and manage samples for Collections, Special Projects/Influencer Collaborations, "Ref Lab" tests, and Retail Exclusives.
• Use centralized tracking documents and PIM (Product Information Management) to monitor Import and Domestic TOP (Top of Production) samples.
• Ensure sample availability, manage ETAs, and troubleshoot at-risk styles.
• Manage fabric requests, coordinate with the Sample Room, enter photoshoot samples into PLM (Product Lifecycle Management), and oversee the PP (Pre-Production) closet including daily pulls and archive maintenance.
• Execute specific design requirements, such as ensuring all bottoms/jumpsuits for photoshoots meet the "+2” inseam" standard for size 2.
• Maintain real-time accuracy in internal tracking systems, including updating status on Samples, Collab Development WIPs, and the PP closet archive.
• Collaborate daily with Production, PD, Pattern Makers, QC, and Studio coordinators to streamline pass-offs and solve for potential bottlenecks.

Benefits

• Employer-sponsored private medical, dental, and vision insurance
• Commuter benefits
• Competitive paid time off policies including vacation, sick leave, and company holidays
• Retirement planning support with the option to invest in Environmental Social Governance-aligned funds
• Access to fertility care support through Carrot
• Up to a $5,000 USD reimbursement for related fertility expenses after 1 year of employment
• Donations to community efforts on a yearly basis
• Clothing discount
• Culture events (like our annual Ref Values week and Volunteer Time Off)

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level