Production Coordinator

Hearst • New York, NY

6d • Hybrid

About The Position

Be Part of What's Next Behind every great piece of content is a team that keeps production moving seamlessly. As a Production Coordinator, you'll play a critical role in bringing creative projects to life by managing schedules, coordinating resources, and ensuring productions stay on track from concept through execution. About Hearst Magazines (Why Us?) Hearst Magazines is one of the world's largest publishers, with a portfolio of more than 30 iconic brands, including Cosmopolitan, ELLE, Esquire, Good Housekeeping, Harper's BAZAAR, Men's Health, Oprah Daily, Popular Mechanics, Prevention, Runner's World, Town & Country, and Women's Health. Our content reaches millions of consumers across print, digital, video, social, and experiential platforms. We are committed to innovation, storytelling excellence, and creating meaningful connections with our audiences.

Requirements

• 1+ years of experience in production coordination, project coordination, studio operations, or a related field; equivalent experience will also be considered.
• Strong organizational skills with the ability to manage multiple projects and competing priorities simultaneously.
• Excellent verbal and written communication skills with a collaborative approach to working across teams.
• Proficiency with Airtable and Microsoft Office Suite, particularly Excel.
• Demonstrated attention to detail and strong problem-solving capabilities.
• Ability to adapt in a fast-paced production environment while maintaining accuracy and quality.
• Ability to lift and move production equipment as needed.
• Ability to work in our New York City office four days per week as part of a hybrid work schedule.

Nice To Haves

• Bachelor's degree in Communications, Operations, Production Management, or a related field preferred.

Responsibilities

• Coordinate daily production activities and maintain detailed project schedules to support efficient execution.
• Monitor timelines, deliverables, and key milestones to ensure projects remain on schedule and meet established deadlines.
• Communicate production updates and logistics with internal teams, vendors, freelancers, and external partners.
• Manage and coordinate studio scheduling to optimize resources and support production needs.
• Prepare, distribute, and maintain accurate production call sheets and related documentation.
• Identify potential production challenges, proactively escalate issues, and support resolution efforts.
• Assist with inventory management and procurement of props, materials, and production supplies as needed.
• Support production leadership with administrative tasks, including tracking production expenses and maintaining records.

Benefits

• Access to innovative training programs, immersive workshops, and exclusive industry events.
• Hybrid work schedule.
• Membership in Employee Resource Groups.
• Medical, dental, and vision insurance from Day 1.
• 401(k) plan with a generous company match.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level