Production Coordinator

SGI•Regina, SK

3d•CA$58,460 - CA$73,784•Hybrid

About The Position

The Production Coordinator is responsible for directing, planning, and coordinating projects for the corporate design department. Ensures deadlines and deliverables are being met and liaises with internal departments and external vendors as well as the creative teams to ensure projects and materials are completed within the designated time frame, scope and budget. Supports the delivery of corporate objectives and represents the department in cross-divisional meetings.

Requirements

Advanced knowledge of project management methodologies and techniques.
Advanced knowledge of processes, protocols and principles associated with the printing industry and related production of associated materials.
Advanced knowledge of commercial offset and digital printing.
Advanced knowledge of digital pre-press authoring techniques.
Proficient knowledge of corporate and provincial print procurement processes.
Fundamental knowledge of provincial archiving processes, rules and regulations.
Fundamental skill in using industry standard computer hardware and production/publishing tools pertaining to print, project and content management systems.
Two-year diploma from an accredited post-secondary education institution in a relevant field of study such as marketing, computer science, project management or a related discipline, or defined equivalency.
2 – 4 years’ experience working in a related environment, such as advertising agencies, the printing industry, a web content delivery team, or in a project management capacity.

Responsibilities

Prioritizes work requests and project flow based on project type, corporate priorities, deadlines, resource strength and availability.
Identifies key roles and responsibilities and works with cross-functional teams to ensure appropriate resources are assigned to the project.
Coordinates and prepares all corporate print and web materials requiring review.
Responsible for overseeing and moderating the department’s proofing process.
Liaises with line area content owners in the review and development of existing and new creative content for print and web distribution.
Manages the department’s data entry and content management system.
Performs basic proofreading required to moderate proof progression.
Develops and prepares print specifications for tender requests.
Administers the tender process for the department, ensuring adherence to corporate purchasing processes and approvals.
Prepares and submits all departmental purchase orders.
Manages the printing processes of all materials for an assigned portfolio of properties and as they relate to other departments.
Liaises with internal/external print and marketing representatives.
Ensures adherence to established guidelines, quality control, pricing and efficiency by printers and marketing vendors.
Procures freelance services for photography, illustration, display services and other contractors who produce materials outside of standard print and web requests.
Manages departmental budget categories to achieve overall budget targets.
Awards print tenders, obtains executive approval on awards requiring such, and responsible for providing Purchasing with required materials and requests related to aspects of the tender/award process.
Responsible for data entry into corporate systems such as PeopleSoft, JIRA, etc. used by other departments for information management of corporate product and their releases.
Responsible for all monthly journal entries.
Responsible for the collection and submission of the department’s corporate print/web materials to the provincial Legislative Library.
Responsible for the collection and distribution (pre- and post-tabling) of corporate annuals to government and public agencies.
Responsible for the collection and storage of web records and print gold copies where applicable.
Responsible for providing the warehouse with Product Management corporate print release dates, directs national distribution, and provides cease, desist and destruct instructions.
Manages print flag and stock levels and provides reports for such upon request by various departments.
Does analysis of stock level and determines reprint feasibility and quantities while operating within budget and deadlines.
Supports a culture of leadership and accountability to effectively meet the key accountabilities within the scope of the role.
Displays leadership by committing to a culture of continuous learning/development of self and supports others by actively sharing knowledge, providing guidance, mentoring, training and supporting developmental opportunities.
Demonstrates that the Health, Safety and Emergency Management Policy is applied in area of responsibility for self and others.
Actively applies knowledge to support transformation and strategic initiatives of the corporation, while participating and advocating change and applying a growth mindset.