Part-Time Production Coordinator

Big Loud • Santa Monica, CA

5d • Onsite

About The Position

As the Part-time Production Coordinator, you’ll support the day-to-day operations of our fast-moving Audience Engagement department at Big Loud Rock. The Audience Engagement Department is responsible for all strategic execution, visual and artistic elements of artist social media projects. In this role, you’ll keep creative projects organized and on track by managing files, calendars, and cross-functional communication, while supporting coordination and project workflows to ensure everything runs smoothly behind the scenes. If you’re the kind of person who color-codes your calendar, thrives on keeping things running smoothly, and never lets a detail slip through the cracks, this role has your name all over it. We’re looking for someone organized, reliable, and on top of it all, who can keep information, schedules, files, and cross-team communication perfectly in sync.

Requirements

• Prior office or production coordinator experience in a fast-paced environment (could be some combination of high impact internships and work experience)
• Strong organizational skills and close attention to detail
• Clear written and verbal communication
• Comfort managing multiple moving pieces at once
• Experience with Google Workspace, especially Google Sheets and Calendar
• Experience working in Box, Dropbox, or similar cloud-based file systems
• Experience using project tracking software such as Monday.com [http://Monday.com] or similar tools
• Excellent follow-through and a habit of responding promptly and reliably
• Ability to work in person in Santa Monica and support video/photo on-set needs as required

Nice To Haves

• Experience supporting a creative, marketing, production, or entertainment team
• Familiarity with asset management, release tracking, or project coordination workflows
• Exposure to shoot production, call sheets, budgets, or vendor coordination
• Interest in learning more about production operations over time

Responsibilities

• Support the Audience Engagement Manager with all day-to-day department operations and cross-functional requests as needed
• Coordinate invoicing, expense tracking, & shoot budgeting
• Coordinate administrative workflows including document routing, file storage, and team access management
• Attend recurring internal meetings and capture key updates so the creative team stays aligned on priorities, timelines, and next steps
• Organize and manage Air folders, file structures, permissions, and asset libraries across artist and department needs
• Help ensure projects do not fall through the cracks by tracking follow-ups, flagging gaps, and maintaining organized systems

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: No Education Listed