Production Coordinator

Within•Long Island, NY

5d•Hybrid

About The Position

As a Production Coordinator, you'll keep creative work moving. You'll manage a moderate-to-large flow of assets between copywriters, designers, and motion designers, making sure every file is where it needs to be, in the right version, at the right time. You understand how creative teams work, you catch problems before they become delays, and nothing gets lost on your watch.

Requirements

2+ years of experience in production coordination, traffic/asset management, or project management on an agency or in-house creative team
Experience supporting B2B clients or brands is a major bonus
Strong verbal and written communication with internal teams, clients, and external partners
Exceptional organizational and information-management skills; able to manage multiple tasks and priorities in a fast-paced environment
Meticulous eye for quality and detail
Proficiency in word processing, spreadsheets, and presentation software
Proactive problem-solver, adaptable to evolving project needs
Excel knowledge and Typing Test

Nice To Haves

Bachelor's degree in Film, Media Production, Communications, or a related field
Familiarity with asset management or project management tools (e.g., Asana, Frame.io , DAM platforms)

Responsibilities

Manage the flow of creative assets between team members: intake, versioning, organization, handoffs, and delivery
Track project status across multiple concurrent workstreams and keep stakeholders updated on progress, owners, and deadlines
Maintain clean, consistent file organization and naming systems so assets are always findable and current
Understand core creative roles (copy, design, motion design, post-production) and how work moves through the pipeline
Communicate directly and proactively with internal team members and external partners
Recall and provide project details (who, when, where) on demand, and route inquiries to the right person
Spot liabilities or gaps in creative concepts and timelines that could complicate delivery, and raise them early
Handle basic production accounting: navigate a budget, reconcile receipts, balance a ledger
Proof and correct spelling and grammar across documents, sheets, and slides