Production and Auditing Assistant

PharmaCann•Lothian, MD

14h•Hybrid

About The Position

The Production and Auditing Assistant is responsible for providing administrative, operational, and auditing support to the cultivation facility while ensuring the accuracy and integrity of production and inventory data. This role assists with administrative and clerical functions, verifies inventory and production records through physical and digital reconciliations, supports reporting and compliance efforts, and helps maintain accurate data across inventory management and state seed-to-sale systems. The position works closely with Cultivation, Processing, Supply Chain, Quality Assurance, and other departments to support daily operations and regulatory compliance. When administrative and auditing responsibilities are complete, the Production and Auditing Assistant will provide hands-on support to cultivation and production activities as directed by leadership. This position requires strong attention to detail, organization, professionalism, and the ability to balance administrative responsibilities with operational support while consistently upholding company standards for safety, compliance, and accuracy.

Requirements

One to three years of data entry experience is required.
Intermediate working knowledge of Google Sheets and/or Excel required.
Must be able to secure appropriate work credentials from the relevant State Licensing Authority in all states where PharmaCann operates.
High School diploma or equivalent required.

Nice To Haves

One year of experience working in METRC, Biotrack, or MJ Freeway preferred.
Prior experience working within Dynamics NAV, CounterPoint, or similar inventory tracking systems preferred.
Preferred experience in an administrative or clerical role for at least 1 year.
Preferred experience employed with PharmaCann for at least 1 year.
3+ years of work experience in a related industry or work environment preferred.
Demonstrates high attention to detail and organizational skills.
Demonstrates professional and respectful demeanor towards others.
Demonstrates respectful verbal and written communication capability.
Demonstrates the ability to host and guide individuals in settings of tours and events.
Knowledge and background in cannabis cultivation preferred.
Ability to create, utilize, and modify electronic documents.
Data analysis experience preferred.
Demonstrated oral and written communication skills.
Knowledge of inventory management and adherence to FIFO.
Knowledge of state and federal employment laws relating to key areas of responsibility.
Bachelor’s degree preferred.

Responsibilities

Provide administrative, operational, and auditing support to the cultivation facility while promoting efficiency, organization, and compliance.
Perform physical and digital inventory audits, cycle counts, and reconciliations to ensure the accuracy of inventory, production data, and state seed-to-sale tracking systems.
Investigate and assist in resolving inventory discrepancies, document findings, and support continuous process improvements.
Generate, compile, and maintain reports, records, and documentation to support inventory accuracy, regulatory compliance, and business operations.
Assist with administrative functions including scheduling, document management, onboarding, meeting coordination, event support, and communication of facility policies and procedures.
Support facility inspections, audits, tours, and regulatory visits by preparing documentation and coordinating logistics as needed.
Maintain organized workspaces, files, supplies, signage, and facility resources while identifying and communicating maintenance, safety, and compliance concerns.
Provide support for inventory transfers, manifests, data entry, and other operational tasks as assigned.
Assist with training team members on departmental processes and provide cross-functional support to other departments or regions when needed.
Support cultivation and production operations with hands-on assistance as directed by leadership when administrative and auditing responsibilities are complete.
Perform all duties in accordance with company policies, SOPs, and applicable local, state, and federal regulations while maintaining the highest standards of professionalism, accuracy, and confidentiality.
Coverage in other regions and departments of the company.
Additional duties and responsibilities as assigned.