Production Administrative Assistant

Enerflex Ltd•Houston, TX

8d•Onsite

About The Position

The Production Administrative Assistant – QC & HSE provides administrative support to the Manufacturing, Quality Control (QC), and Health, Safety & Environmental (HSE) functions. This role is responsible for maintaining departmental records, coordinating documentation, supporting training and compliance activities, preparing reports, managing schedules and administrative communications, and ensuring the accuracy and availability of critical business information. The position requires exceptional organizational skills, attention to detail, professionalism, and the ability to handle confidential information with discretion while supporting daily operations and departmental objectives.

Requirements

High School Diploma required
Three or more years of administrative support experience, preferably in a manufacturing, industrial, quality, safety, engineering, or operations environment.
Proficiency with Microsoft Office Suite, including Outlook, Word, Excel, Teams, and PowerPoint.
Excellent organizational, time management, and prioritization skills.
Strong attention to detail and commitment to accuracy.
Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
Strong written and verbal communication skills.
Ability to work independently and collaborate effectively with all levels of the organization.
Experience maintaining records, compliance documentation, certifications, and controlled files with a high degree of accuracy.
Demonstrated ability to maintain strict confidentiality and exercise sound judgment when handling sensitive personnel and business information.
Professional demeanor with strong interpersonal skills and the ability to build effective working relationships across the organization.
Experience supporting leadership personnel through calendar management, correspondence, meeting coordination, expense reporting, and other administrative functions.
Applicants must be legally authorized to work in the United States. Currently, our organization is unable to consider candidates who require visa sponsorship or the transfer of an existing visa to obtain or maintain work authorization in the United States

Nice To Haves

Associate Degree, professional certificate, or equivalent administrative experience preferred.
Experience with SharePoint, document management systems, databases, and ERP systems preferred.

Responsibilities

Provide administrative support to the Manufacturing, Quality Control (QC), and HSE departments.
Maintain and update departmental databases, records, reports, and tracking systems.
Prepare, compile, distribute, and maintain standardized reports and operational documentation.
Print, organize, and maintain fabrication travelers, drawings, work packets, and related manufacturing documentation.
Ensure current revisions of manufacturing and quality documentation are maintained and available to personnel as needed.
Upload, organize, and maintain digital photographs, inspection records, Material Test Reports (MTRs), certifications, and project documentation.
Maintain physical and electronic filing systems for manufacturing, quality, safety, and compliance records.
Assist with the preparation, review, and coordination of vessel data packages, inspection documentation, certifications, and document control requirements.
Coordinate HSE training activities, including scheduling courses, preparing employee rosters, maintaining attendance records, and distributing training certifications
Maintain employee training records, certification logs, compliance documentation, and related departmental records.
Support audits, inspections, compliance reviews, and continuous improvement initiatives by providing accurate documentation and administrative support.
Perform other duties as assigned.