Product & Operations Coordinator -Intern

Midea•Markham, ON

35d•CA$18 - CA$21•Hybrid

About The Position

Midea America Canada Corporation (MACC) is a Global leader in home appliances manufacturing, dedicated to improving the lives of consumers through innovative, high-quality products. At MACC, we pride ourselves on fostering creativity and excellence in every aspect of our work. This internship / Full time, provides a unique opportunity to work with a dynamic team, gain hands-on experience in marketing and communications, and contribute to impactful campaigns.

Requirements

Currently enrolled in, or recently completed, a BA in Business Administration, Commerce, Finance, Accounting, or a related discipline.
Strong attention to detail and organization, since the role involves invoices, records, reporting data, and audit files.
Good communication and teamwork skills for working with Finance, Product, and compliance stakeholders.
Proficiency with Microsoft Excel and Word; PowerPoint.
Ability to manage multiple deadlines and follow procedures carefully.

Responsibilities

Receive, log, and verify vendor invoices related to product operations and environmental compliance programs.
Coordinate with Finance and Accounts Payable to ensure timely and accurate processing of payments.
Review invoices against contractual terms, reporting data, and supporting documentation; flag and escalate discrepancies.
Maintain organized records of vendor agreements, invoices, payment confirmations, and correspondence.
Track and manage invoices from regulatory bodies such as Circular Materials, RPRA, Divert NS, Alberta Recycling, and similar organizations.
Cross-check regulatory invoices against submission data and compliance reports.
Coordinate with internal stakeholders to ensure environmental fees are paid within required timelines.
Maintain documentation to support audit readiness and regulatory traceability.
Assist in preparing for external audits and compliance reviews.
Compile, organize, and maintain audit documentation and supporting evidence.
Track audit findings, action items, and follow-ups to ensure timely closure.
Maintain historical records of submissions, reports, and audit outcomes.
Support maintenance of SKU mappings, packaging data, and reporting databases.
Support regulatory team, when necessary, with data accuracy validation, version control, and documentation.
Support process improvements by identifying inefficiencies and recommending enhancements.
Assist in maintaining standard operating procedures (SOPs), templates, and process documentation.
Coordinate internal documentation, filing systems, and shared drives to ensure accessibility and organization.
Support cross-functional communication between Product, Regulatory, and Finance teams.
Assist with scheduling, meeting coordination, and preparation of materials or reports.
Monitor task trackers and deadlines to ensure timely completion of deliverables.
Provide ad hoc administrative and operational support as required.