Product Data & Purchasing Coordinator

JW Winco•New Berlin, WI

19h•$24 - $28

About The Position

The Product Data & Purchasing Coordinator is responsible for the creation, maintenance, and accuracy of product information within Epicor Prophet 21 (P21), the company’s ERP system. This position is part of the Purchasing team and serves as the primary coordinator for collecting, organizing, and validating information needed to create and launch new product IDs across the organization. Working cross-functionally, this individual gathers and validates key product information including supplier details, costs, specifications, classifications, and supporting documentation to ensure complete and accurate product setup within P21. Success in this position requires exceptional attention to detail, strong Excel proficiency, and ERP experience. A significant portion of each day is spent working in Excel and Epicor Prophet 21 managing imports, validating data, and supporting accurate product setup. The ideal candidate enjoys highly detailed work, thrives in spreadsheets and systems, and takes pride in maintaining clean, reliable data.

Requirements

2+ years of ERP experience; Epicor Prophet 21 experience strongly preferred
Advanced Microsoft Excel proficiency with experience managing large datasets
Experience supporting purchasing, product data, ERP administration, or supply chain processes
Exceptional attention to detail and commitment to data accuracy
Strong organizational, analytical, and problem-solving skills
Ability to manage multiple priorities in a fast-paced environment
Effective written and verbal communication skills

Responsibilities

Create and maintain item records within Epicor Prophet 21 (P21), the company’s ERP system
Execute mass item creation and updates through ERP import tools and spreadsheets
Maintain product data including supplier information, costs, pricing, package quantities, UPC data, dimensions, weights, and HTS classifications
Coordinate supplier information updates and product-related data changes
Maintain item notes, packaging details, and supporting documentation
Process discontinued products and lifecycle changes
Prepare and maintain SDS documentation
Develop and maintain assembly procedures and SOPs
Support reporting, data validation, and process improvements
Ensure product data accuracy and ERP integrity
Process purchase order acknowledgements through Conexiom
Support purchase order expediting and supplier follow-up
Create and maintain Bills of Materials (BOMs) and predefined routes
Support sample order processing and related ERP activity
Assist with purchasing administration and vendor communication
Order office and operational supplies as needed
Perform other duties as assigned