Product and Procurement Administrative Assistant

TVH•Olathe, KS

6d•Hybrid

About The Position

Execute well-defined administrative tasks, related to suppliers and/or orders and/or products and/or brands and/or related to the purchasing, procurement, buying areas. Collect and process data and information in a timely manner and generate reports, according to TVH procedures, to ensure correct, complete and timely insights that support the procurement process. You’ll deliver short and long term projects that support the business strategy. This will involve: Product / Purchase Administration - Conduct basic administration and maintain data in applicable systems. Input product or purchase data to support the accurate and efficient delivery of product / purchase / services. Maintain, compile and record data into the applicable systems, following defined procedures, requires individual judgement, detailed knowledge of procedures and quality control of (purchasing) data. Information Provision - Respond to basic queries from stakeholders (customers, suppliers or employees outside the immediate work area) by providing information, referring more complex issues to others. Serve as point of contact on routine/day-to-day questions and provide information. Communication is mainly of informative nature. Data Entry & Documentation - Review, register and adjust data, according to agreed procedures and rules, to make sure all stakeholders have accurate information. Monitoring - Monitor progress and quality of (purchasing) processes and/or data and, if needed, execute changes taking into account the set goals and objectives, ensure at all times insight in status and enable correct finalization. Compliancy Declarations - Follow a straightforward mandatory procedure to ensure that work is carried out to the required quality standards and/or to ensure adherence to external regulatory codes and internal codes of conduct. Obtain and process declarations of origin and material safety data sheets from suppliers, in order to always have the most up-to-date declarations and safety data in accordance with legislation. Personal Capability Building - Develop and maintain process or technical skills and knowhow by participating in formal and informal training and coaching. Reporting - Provide insights regarding quantitative and qualitative developments by means of periodical/ad hoc reports and analyses and based on reporting guidelines, using a variety of sources within and outside of the department, ensuring (Management) information enables management and/or other stakeholders to make (timely) decisions.

Requirements

Minimum of one year work experience performing substantially similar administrative essential functions
Proficiency using Google Mail, Sheets, Docs, Calendar, and Excel
Hands-on experience navigating and using Oracle (or similar ERP systems)
Comfortable working in a warehouse environment, including moving parts, performing sample retrieval, and managing outgoing sample shipments
Proven experience pulling data reports and conducting accurate data analysis to support business decisions
Effective verbal, written and interpersonal communication skills with a proven ability to communicate effectively across all levels of the organization
Effective organizational, time management and follow up skills
Demonstrated ability to effectively manage and prioritize multiple tasks
Team oriented, possess a positive attitude and collaborate effectively with others to achieve goals in a fast-paced, deadline driven environment
Demonstrated ability to work with other departments to achieve business objectives
Demonstrates a desire and commitment to promote and share the TVH mission, vision, values, and culture

Nice To Haves

Associate’s degree from an accredited college or university in related field of study

Responsibilities

Conduct basic administration and maintain data in applicable systems.
Input product or purchase data to support the accurate and efficient delivery of product / purchase / services.
Maintain, compile and record data into the applicable systems, following defined procedures, requires individual judgement, detailed knowledge of procedures and quality control of (purchasing) data.
Respond to basic queries from stakeholders (customers, suppliers or employees outside the immediate work area) by providing information, referring more complex issues to others.
Serve as point of contact on routine/day-to-day questions and provide information.
Review, register and adjust data, according to agreed procedures and rules, to make sure all stakeholders have accurate information.
Monitor progress and quality of (purchasing) processes and/or data and, if needed, execute changes taking into account the set goals and objectives, ensure at all times insight in status and enable correct finalization.
Follow a straightforward mandatory procedure to ensure that work is carried out to the required quality standards and/or to ensure adherence to external regulatory codes and internal codes of conduct.
Obtain and process declarations of origin and material safety data sheets from suppliers, in order to always have the most up-to-date declarations and safety data in accordance with legislation.
Develop and maintain process or technical skills and knowhow by participating in formal and informal training and coaching.
Provide insights regarding quantitative and qualitative developments by means of periodical/ad hoc reports and analyses and based on reporting guidelines, using a variety of sources within and outside of the department, ensuring (Management) information enables management and/or other stakeholders to make (timely) decisions.

Benefits

Medical
Dental
Vision
Onsite health clinic
Dollar for dollar 401(k) match up to 6%
On-site preschool
On-site restaurant
Hybrid Work Schedule
Opportunities for professional development, including access to LinkedIn Learning and many in-house/external training courses
On-site restaurant, café, pre-school, fitness/social area, employee gardens
Health and Wellness program and on-site facilities
Company commitment to sustainable growth