Producer

Freeman•Philadelphia, PA

7d•Hybrid

About The Position

Sparks is a leading global brand experience agency, specializing in the design and execution of award-winning experiences that forge deep connections between brands and audiences. Recognized by Adweek as Experiential Agency of the Year, we bring a unique blend of strategic insight and execution excellence to every brand activation, corporate event, trade show exhibit, and immersive experience. Our commitment to creativity, innovation, and flawless execution drives us to craft impactful experiential marketing solutions that deepen relationships, inspire action, and build trust—all around the world. The Producer is responsible for leading the planning, execution, and delivery of a wide range of corporate and consumer events, managing cross-functional teams, vendors, budgets, and project schedules to ensure flawless event execution. Serving as the main point of contact, for an event or for a workstream, the Producer leads all internal, client, and vendor meetings, coordinates resources within their assigned scope, and ensures projects are on time and within budget. Additionally, the Producer provides event reporting and analytics, negotiates contracts, and mentors junior staff to support successful project outcomes. This position will support our Event & Experience team. It is eligible to work a hybrid schedule, generally requiring work in-office and/or show-site 3 days per week. The ideal candidate will be based out of any of the following locations: Philadelphia, PA Fort Wayne, IN Royal Oak, MI Grand Prairie, TX Las Vegas, NV

Requirements

Bachelor’s degree or equivalent practical experience
6-9 years of event experience
Strong project management skills including budgeting, scheduling, and client relations
Strong written and verbal communication skills
Leadership skills to lead a project team and client
Development of positive working relationships with clients
Ability and desire to manage and mentor junior team members
Foster a positive working environment
Motivated, positive attitude, and results-oriented mindset
Mastery of G Suite (Slides, Sheets, Docs), Microsoft Office, Airtable, and all relevant internal and client tools
Strong knowledge of Procim/Sheets, Tools & Templates, PO and Accounts Receivables, Concur, Coupa and G Suite
Demonstrated experience leading event logistics and operations workstreams (e.g., space planning, F&B, transportation, security, registration, people movement)
Working knowledge of venue operations, safety/security protocols, permitting, and risk/contingency planning
Experience managing large-scale attendee flow, capacities, and crowd management
Comfort managing multiple concurrent workstreams and vendors under tight timelines

Responsibilities

Lead the delivery of various-scale events from kick-off through reconciliation
Lead workstream(s) of large projects under the direction of the Project Lead and/or the Account Lead
Set goals and objectives for projects and team
Provide best practices and future event recommendations based on experience
Collaborate closely with Technical Directors as needed
Collaborate closely with the creative team to ensure production and creative teams are aligned
Lead smaller programs entirely or Lead one or more logistics workstreams end to end — e.g., space/floor planning, F&B, transportation and shuttles, security, signage/graphics, attendee/people movement, etc.
Work with technical teams to develop floor plans, capacities, flow, and space allocations in coordination with venues and the creative team
Manage room blocks, housing, and travel logistics for attendees, staff, VIPs, and/or talent as scoped
Own health, safety, security, and emergency/contingency planning for assigned areas, in coordination with venue and security partners
Manage load-in, load-out, and on-site operational schedules across assigned workstreams
Coordinate permits, licensing, insurance/COIs, and venue and municipal compliance requirements
Oversee accessibility (ADA) and sustainability requirements within assigned scope
Serve as on-site operational lead for assigned workstreams through setup, event days, and strike
Run daily readiness checks, issue tracking, and real-time problem resolution on site
Budget development and management; track costs throughout the course of a project and communicate scope changes that impact budget
Develop, manage and communicate project timelines
Negotiate contracts/agreements with third-party vendors
Manage and develop strong relationships with vendors and freelancers on assigned projects
Support RFP development as needed
Serve as primary owner of client communication, alongside Account and Project Lead, for assigned project or area
Organize and manage team communications
Lead all internal, vendor, and client meetings for assigned scope
Serve as workstream escalation point for the project's internal and client teams
Help to create a positive, collaborative workplace