Producer

TH Experiential•New York, NY

26d•Remote

About The Position

Experiential Marketing is an explosively growing field that now ranks as one of the top five strategies that companies use, and 75% of marketers said that events are crucial to their brand success. Founded in 2006, TH Experiential is the one-stop solution for all things experiential marketing — from live events to digital extensions and streaming for brands like Unilever, Sephora, McDonald's, L'Oréal, eBay, DoorDash, IKEA, and Nike. From campaign concepting to on-the-ground execution, we have deep knowledge and expertise in 360 cross-channel activations. For the past two decades, we have been the trusted strategic partner for the world's leading agencies and Fortune 500 brands to powerfully and directly market to their press, influencers, and consumers. We are expanding our production team with talent that wants to join us in pushing the possibilities of what experiential can deliver.

Requirements

2–4 years of experience in event production, experiential marketing, or a closely related field.
Experience supporting or co-producing projects up to $500K; comfort tracking budgets and actuals in real time.
Ability to carry 1–2 concurrent projects simultaneously without dropping the ball.
Some fabrication exposure: has worked with or alongside fabrication shops, can review drawings with guidance, and understands what things cost.
Awareness of permitting requirements and experience supporting the process in at least one market — knows what COIs are and why they matter.
Working familiarity with technical production basics: AV, power, and lighting fundamentals; can have a productive conversation with a technical vendor.
Onsite experience including load-ins and site surveys; has managed PAs or BAs in a limited capacity.
Experience creating and maintaining standard production documents (timelines, run-of-show, budgets, schedules) using templates.
Self-starter with exceptional attention to detail and strong organizational skills.
Clear, proactive communicator who keeps the team informed without being asked.
Comfort working in a remote environment with distributed teams.
Growth mindset: you dig into problems, learn quickly, take action, and welcome feedback.
Ability to navigate ambiguity and stay calm under pressure when priorities shift.
Proficiency in Excel, PowerPoint, Google Suite, Asana (or similar tools), and Slack.

Responsibilities

Support the production team in managing assigned projects from kickoff through event day and closeout, following TH's processes, templates, and quality standards.
Own your assigned workstreams — tracking tasks, hitting deadlines, and keeping all relevant stakeholders informed of status and any changes.
Attend all internal project meetings, take accurate notes, distribute action items, and follow up on open items without being asked.
Coordinate logistics across multiple project workstreams, ensuring nothing falls through the cracks as timelines shift and priorities evolve.
Communicate proactively — flag potential issues before they become problems, and bring solutions alongside them.
Travel to events as required, supporting on-site execution alongside the production team.
Work directly alongside fabrication shops and the production team on assigned build projects — understanding what's being constructed, how it's being built, and what it should cost.
Review drawings and spec sheets with guidance from a Senior Producer, asking the right questions and learning to read them independently over time.
Flag build issues when you spot them — bring the concern and your read of the situation to the Senior Producer early enough to course-correct before event day.
Develop familiarity with common materials, standard build costs, and the language used with fabrication vendors so you can have productive conversations with shops.
Support the permitting process on assigned projects — gathering required documentation, tracking approval timelines, and coordinating with venues and municipalities under Senior Producer direction.
Understand COI and insurance requirements: know what vendors need to submit, chase down missing documents, and flag gaps before they delay the project.
Build awareness of market-specific permitting requirements and the triggers that kick off the permitting process for different event types.
Treat permitting as a producer responsibility, not an admin task — know where each project stands in the approval process at all times.
Support load-in and strike operations under Senior Producer direction — managing assigned logistics tasks, coordinating crew and BAs, and following the run-of-show with precision.
Brief and manage PAs and BAs on event day, holding them accountable to their assignments and escalating issues quickly and clearly when they arise.
Conduct site surveys independently on assigned projects — knowing what to look for, documenting findings, and communicating them to the production team.
Track freight, equipment, and shipping status for assigned project workstreams, flagging delays early.
Stay cool under pressure onsite: when something goes sideways, assess quickly and communicate clearly rather than reacting or freezing.
Develop working familiarity with AV, power, lighting, and rigging so you can participate meaningfully in technical conversations with vendors and flag issues in pre-production and onsite.
Understand the basics: what power draws mean, what rigging requires, what questions to ask an AV or lighting vendor.
Know when something is outside your expertise and who to call — escalate technical risks to the Senior Producer early rather than late.
Grow your technical fluency project by project, with the goal of being able to identify technical risk independently at the Senior Producer level.
Maintain and update the production budget in real time throughout the project lifecycle, ensuring the team always has a current picture of spend.
Track and log all project expenses, collect receipts and invoices, and submit them in a timely manner.
Reconcile actuals against estimates at project closeout, identifying and documenting any variances for the Senior Producer review.
Support the preparation of change order requests when scope evolves — documenting what changed, why, and the cost impact clearly.
Build budgets using approved TH templates under Senior Producer guidance, developing the skills to build independently over time.
Push back on at least one vendor line item per project: understand what things should cost and advocate for competitive pricing.
Create and maintain all standard production documents using approved TH templates: production timelines, run-of-show, production schedules, vendor contact sheets, and staff manuals.
Ensure all documents are version-controlled, clearly labeled, and accessible to the full project team at all times.
Prepare and distribute pre-event production packs with all critical information for on-site teams, vendors, and client contacts.
Support post-event recap materials, compiling photos, metrics, and key learnings for client and internal review.
Maintain organized project folders and keep all documentation current throughout the production process.
Represent TH Experiential professionally in client interactions — status calls, onsite check-ins, and written updates — under the oversight of a Senior Producer.
Communicate project status clearly and accurately: know what to include, what to leave out, and when to escalate a client situation rather than handle it solo.
Work cross-functionally alongside Account Management, Strategy, Creative, Design, and Operations to support seamless project delivery.
Contribute to all client-facing materials — timelines, decks, and production plans — before they go to clients, ensuring accuracy and alignment with brand standards.
Actively learn TH Experiential's production process, tools, and standards — ask questions, seek feedback, and continuously close gaps in your craft.
Take on increasing ownership of project workstreams as your confidence and competence grow, building toward full lifecycle independence at the Senior Producer level.
Contribute ideas and observations that improve how the team works, documents, and delivers.
Build your vendor, shop, and freelancer network over time, developing relationships that will strengthen your production capabilities and TH's bench.