Producer & Project Manager

Solace

2d•Remote

About The Position

Solace is seeking a Producer & Project Manager to be the operational backbone of its in-house video team. This role involves partnering closely with editors, creatives, marketers, and stakeholders to produce compelling video content from concept through final delivery. The Producer will manage shoot logistics, coordinate crews and vendors, oversee budgets and schedules, and drive the post-production process. This is a highly collaborative role within the Creative organization, working closely with Marketing and other cross-functional teams to create content that reflects the Solace brand and achieves business objectives. Solace is a fully remote company, and this role requires regular travel for production shoots, company offsites, and occasional visits to the Redwood City office.

Requirements

7+ years of experience producing video, with meaningful time spent in both field production and post-production coordination
A track record of independently running shoots of varying scale, including travel productions
Experience building and managing budgets, negotiating with vendors, and handling payments
Strong organizational instincts - you build systems, not just to-do lists
Excellent stakeholder communication; you can push back diplomatically and keep projects moving
Fluency in post workflows (review platforms, versioning, delivery specs); you don't need to edit, but you need to speak the language
Emotional intelligence and discretion - our subjects often share personal health stories, and we treat that trust seriously
Applicants must be based in the United States.

Nice To Haves

Experience in healthcare, documentary, or brand storytelling
Corporate event or live production experience (stage visuals, A/V, event photography)
Familiarity with Premiere Pro-based pipelines
Existing crew and vendor networks in the Bay Area, Southern California, or other major markets
Experience with Linear or similar project management tools

Responsibilities

Co-own shoot production end to end: scheduling, location logistics, crew and vendor booking, gear coordination, call sheets, and day-of production management
Produce a mix of Bay Area shoots and travel productions in markets like Miami, San Diego, and other locations nationwide
Build and manage production budgets, track spend, and handle vendor payments and reconciliation
Source and manage relationships with freelance crew, rental houses, studios, and other vendors across multiple markets
Coordinate vendors for company offsites and events, including stage visuals, A/V production, and event photography
Coordinate with interview subjects - often patients, caregivers, and advocates - with care, discretion, and professionalism
Serve as the connective tissue between the video team and internal stakeholders, managing project intake, expectations, and communication across marketing and other departments
Help manage schedules and workloads across a post team of two senior editors and an assistant editor
Run feedback rounds: consolidating stakeholder notes, translating them into clear, actionable direction for editors, and keeping revisions on schedule
Own quality control on every cut that goes out for review - versioning, delivery specs, and detail-level accuracy are non-negotiable
Track projects and requests in Linear, keeping status visible and dependencies clear