Procurement & Vendor Relations Manager

Wittenbach Business Systems LLC • Hunt Valley, MD

50d • Hybrid

About The Position

This position is a critical role responsible for strategically managing and optimizing relationships with key suppliers and vendors. This position ensures the timely and cost-effective procurement of high-quality products and services, driving operational efficiency and contributing to the company's overall success. The ideal candidate will be a skilled negotiator, a proactive problem-solver, and a strong communicator with a proven track record in procurement and vendor management. The position will have three direct reports: (3) Procurement Team members.

Requirements

• Bachelor's degree in business administration, supply chain management, or a related field.
• Minimum of 5 years of experience in subcontracting management or a similar role.
• Qualified candidates must pass a drug, driving and criminal record check prior to being hired.

Responsibilities

• Establish, cultivate, and maintain strong, collaborative relationships with existing and potential vendors.
• Control relationships with suppliers/vendors, ensuring alignment with company goals and standards.
• Seek new relationships to expand vendor networks and explore innovative sourcing opportunities.
• Negotiate part pricing and discounts to achieve optimal cost savings and maintain competitive pricing.
• Develop and manage contracts, ensuring compliance with legal and company requirements.
• Monitor market trends and identify opportunities for cost reduction and process improvement.
• Monitor order status, follow up with suppliers, and resolve any discrepancies or delays.
• Track inventory levels in company software to maintain optimal stock levels and avoid shortages or excess stock.
• Determine reorder points based on demand forecasts and lead times to ensure timely replenishment.
• Pressure on timing on receiving products, ensuring on-time delivery and minimizing disruptions to production and operations.
• Develop, implement, and monitor service level agreements with vendors, especially regarding parts delivery, to ensure consistent and reliable performance.
• Proactively address and resolve vendor-related issues and disputes.
• Monitor vendor performance metrics and implement corrective actions as needed.
• Investigating, addressing and strategies for minimizing Return Merchandise Authorization (RMA) and Out-of-Box failures.
• Maintain a comprehensive understanding of vendor performance and product availability across all product lines.
• Provide regular reports and updates on vendor performance, market trends, and procurement activities.
• Collaborate with internal stakeholders to ensure alignment on vendor strategies and product requirements.
• Facilitate clear and effective communication between internal teams and external vendors.

Benefits

• Health Insurance: Medical, dental, and vision coverage
• Financial Protection: Identity theft protection and voluntary life insurance
• Time Off: Generous PTO starting up to 120 hours after 30 days of employment, plus paid holidays (including your birthday)
• Employee Support: Access to the Employee Assistance Program and Employee Assistance Fund
• Retirement Savings: 401(k) retirement plan with employer match
• Flexible Spending: Flexible Spending Accounts (FSA) and Health Savings Accounts (HSA)
• Life Insurance: Employer-paid life insurance, short-term disability, and long-term disability
• Professional Development: Paid training opportunities and Education Assistance Program
• Referral Bonus: Earn up to $5,000 for referring new employees

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level