Procurement Support Specialist

Anne Arundel Dermatology•Owings Mills, MD

10d•Remote

About The Position

The Procurement Support Specialist reports to the Director of Procurement and is responsible for procuring the supplies, equipment, and services needed by the company. The role manages the end-to-end procurement process to ensure materials are available in a timely and cost-effective manner while maintaining quality standards. The ideal candidate is familiar with medical aesthetic products and services and supports the operations and support team in driving cost savings in a dermatology and aesthetic practice environment. This is a remote position. Candidates must live in Pennsylvania, Maryland, Virginia, North Carolina, Georgia, Tennessee, or Florida. The salary range is $50,000–$65,000, depending upon experience.

Requirements

Strong collaboration skills, sound judgment, and decision-making abilities.
Exceptional attention to detail and accuracy, particularly regarding product specifications and expiration management.
Ability to prioritize tasks effectively in a fast-paced, multi-location environment.
High level of integrity and professionalism.
Proficiency in spreadsheets and data analysis.
Adaptability to changing business needs and evolving product portfolios.
Excellent verbal and written communication skills.
Understanding of risk management principles, including cold-chain and controlled substance compliance.
Strong time management skills.
Proficiency in Microsoft Office applications, including Word, Excel, and Outlook.

Nice To Haves

Familiarity with medical aesthetic products, services, and key vendors.
Two or more years of inventory management experience.
Experience in a dermatology, medical spa, or aesthetic practice setting.
Familiarity with aesthetic injectables, devices, and professional skincare product lines.
Experience with Coupa or similar Procure to Pay platforms.
Familiarity with ModMed/EMA or other electronic medical records systems.

Responsibilities

Source and purchase medical supplies, equipment, pharmaceuticals, aesthetic injectables, skincare products, and other necessary items.
Maintain working knowledge of aesthetic products and services, including neuromodulators, dermal fillers, energy-based devices, and professional skincare lines.
Utilize and maintain expertise in the Procure to Pay system.
Establish and maintain supplier relationships with medical, pharmaceutical, and aesthetic vendors, negotiating favorable terms and pricing.
Address supplier- and product-related issues, including delays, product recalls, cold-chain concerns, and quality issues.
Implement new procurement systems and processes.
Promote procurement accuracy and process compliance.
Assist with reconciling and expediting orders as needed.
Collaborate with Operations Support to ensure the procurement system is compliant with electronic medical records and other integrated systems, including ModMed/EMA.
Track orders and investigate vendor-related problems.
Develop procurement KPIs and exception-based reporting to ensure accurate procurement information.
Monitor aesthetic product expiration, usage trends, and inventory levels to minimize waste and optimize ordering cycles.
Support monthly and annual KPI reporting and non-labor expense management initiatives.
Stay current on new aesthetic products, devices, and industry trends to inform procurement decisions.
Perform other duties as assigned.