Procurement Supervisor - Finance (Prescott)

Yavapai County Government • Prescott, AZ

4d • Onsite

About The Position

Under general supervision, performs work of considerable difficulty providing administrative and managerial support to the department with technical processes related to centralized procurement. NIGP-CPP certification or similar procurement certification preferred.

Requirements

• Bachelor’s Degree in business administration or a related field.
• A minimum of five (5) years of procurement experience with 2 years in a supervisory capacity.
• An equivalent combination of directly related work experience and education as well as a professional procurement certification may substitute for the degree requirement on a year-per-year basis.
• Must possess a valid Arizona driver’s license.
• Knowledge of procurement principles and reporting requirements.
• Knowledge of principles and practices of management and supervision.
• Knowledge of procurement programs, including their reporting capabilities.
• Knowledge of business English, spelling, grammar, punctuation, and composition.
• Knowledge of clerical office practices and procedures.
• Knowledge of research techniques and report writing.
• Knowledge of current Microsoft Office software.
• Knowledge of filing and recordkeeping.
• Skill in personnel supervision and management.
• Skill in communicating effectively verbally and in writing and communicating orally in a face-to-face setting and by telephone with public and employees.
• Skill in establishing and maintaining effective working relationships with employees, other agencies, and the public.
• Skill in organization and adherence to detail.
• Ability to ensure that needed processing from the financial software is accurate, including all reporting needed to operate the Finance department most efficiently and to provide management information to appropriate County officials.
• Ability to prioritize, schedule, and organize work to meet established deadlines.
• Ability to keep management informed of key operating issues affecting the department.
• Ability to remain current in knowledge required to perform assigned duties.
• Ability to handle confidential matters and maintain discretion always.
• Ability to work professionally and effectively with co-workers, clients, victims of crime, witnesses, and the general public.
• Ability to act with courtesy, tact, and diplomacy.

Nice To Haves

• NIGP-CPP certification or similar procurement certification preferred.

Responsibilities

• Supervises and participates in development of solicitation documents including specifications, scope of work, evaluation criteria and pricing; solicits and analyzes bids and proposals; facilitates evaluation committee reviews, recommends award of contracts.
• Reviews, executes, and approves purchase orders, purchase order change orders and year-end rollovers of purchase orders.
• Research opportunities to leverage spend through analysis of County procurement activities and coordination with local public organizations through the development of cooperative procurements.
• Confers with department representatives to determine purchasing needs, specifications and areas of standardization; coordinate services with other county departments and divisions and with outside agencies; interpret policies and procedures related to purchasing.
• Responds to questions and requests for information from staff, Board of Supervisors, suppliers, and the general public.
• Collaborates with internal and external representatives to resolve issues.
• Supervises staff, plans, prioritizes and assigns tasks and projects.
• Trains staff, monitors work, evaluates performance and reviews quality and timely completion of assigned duties and responsibilities.
• Performs other job-related duties as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level