Torch Cay: Procurement Specialist

Penske Media • Miami, FL

8d • Hybrid

About The Position

Torch Cay is seeking a motivated and detail-oriented Procurement Specialist to support the purchasing and vendor coordination efforts for one of the Caribbean’s most ambitious private island developments. Torch Cay is a private island destination and luxury community currently under development in Exuma, The Bahamas. The project combines world-class infrastructure, hospitality, marina, golf, aviation, and member experiences within an environmentally conscious and design-forward setting. The Procurement Specialist is responsible for assisting with sourcing, purchasing, order tracking, and vendor communication across multiple departments. The Procurement Specialist will learn to ensure materials, supplies, and operational items are procured accurately, efficiently, and in alignment with project timelines and budgets. The ideal candidate is highly organized, eager to learn, proactive, and capable of managing multiple priorities in a fast-paced environment. As Torch Cay values in-person collaboration and team cohesion, employees work onsite 4 days a week and 1 day remotely with a focus on maintaining a vibrant and inclusive culture.

Requirements

• 0–2 years of procurement, purchasing, administrative, or operations experience
• Strong organizational and time management skills
• High attention to detail and accuracy
• Excellent written and verbal communication skills
• Proficiency in Microsoft Office, particularly Excel

Nice To Haves

• Experience with Smartsheet or procurement systems is a plus
• Eagerness to learn and grow within procurement and operations
• Strong problem-solving and follow-through skills
• Positive, collaborative, and professional attitude
• Ability to thrive in a fast-paced and evolving environment
• Strong sense of accountability and ownership

Responsibilities

• Assist with sourcing materials, equipment, supplies, furnishings, and operational items across multiple departments
• Request and compile vendor quotations for review and comparison
• Prepare and process purchase orders, requisitions, and procurement documentation
• Track order statuses and maintain accurate procurement records
• Follow up with vendors regarding pricing, product availability, and estimated delivery timelines
• Support the procurement team in ensuring timely purchasing and cost-effective solutions
• Assist with maintaining vendor databases, pricing records, and procurement trackers
• Help monitor purchasing activity and organize supporting documentation
• Maintain professional communication with vendors and suppliers
• Assist with onboarding new vendors and collecting required documentation
• Support vendor relationship management through timely follow-up and coordination
• Escalate delays, discrepancies, or purchasing issues to management when necessary
• Submit purchase orders for all approved purchases
• Support development and maintenance of procurement processes and SOPs
• Assist with organizing invoices, purchase records, and procurement files
• Maintain Smartsheet trackers and other procurement-related reporting tools
• Coordinate internally with departments to help prioritize purchasing needs
• Support special projects and operational initiatives as assigned

Benefits

• PMC-Paid Healthcare with no employee paycheck contributions on medical, dental, and vision for you and your family
• Flexible Spending Accounts (Healthcare, Dependent Care & Commuter)
• Employee Assistance Program
• Life Insurance
• Short- & Long-Term Disability
• Paid Parental Leave
• 401(k) Retirement Plan with an Employer match
• Company discounts and perks including Pet Insurance, Home & Auto Insurance, Mortgage discounts, and a variety of other savings on wellness, lifestyle, and financial essentials
• Flexible Vacation Policy

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed