Procurement Specialist

Office of Shared Administration•Kanawha, WV

About The Position

Under general supervision of the Bureau for Social Services, Division of Finance, the Procurement Specialist performs professional full-performance work procuring commodities and services needed for the program mission. The position follows purchasing guidelines and prepares requests for quotes for items requested by the Bureau. It develops specifications using market research and communication with staff to clearly describe what the agency is seeking from potential vendors, prepares bid packages containing multiple documents, and evaluates bids before contract award. The position prepares surplus property for the Commissioner’s Office and creates surplus property retirement forms to obtain authorization for property transfers. It uses statewide contracts to purchase occupational therapy equipment and accessories for the agency, tracks equipment age and replaces equipment as needed, pays related invoices, and coordinates upgrades with service provider representatives under contract guidelines. It also processes requests related to acquiring temporary employees, enters agency delivery orders for commodities and vendor invoices, verifies vendor compliance with relevant agencies, and maintains working knowledge of purchasing policies and procedures. Other duties may be assigned. The Bureau for Social Services, part of the West Virginia Department of Human Services, works to advance the security, permanence, and welfare of children and vulnerable adults. It serves people facing abuse, neglect, or financial exploitation and facilitates access to healthcare, social services, and benefits while fostering safe and supportive environments.

Requirements

Bachelor’s degree from an accredited college or university; qualifying experience substitutions may apply.
No experience is required for external applicants.
Internal applicants may substitute one year of full-time or equivalent part-time paid experience as an Inventory Control Associate or in the Accounting Specialist series for the required education.
Additional full-time or equivalent part-time purchasing experience for a government unit or business, commercial, or industrial enterprise may substitute on a year-for-year basis or as determined by the Office of Shared Administration Equivalency Chart.

Responsibilities

Procure commodities and services needed for the Bureau’s program mission in accordance with purchasing guidelines.
Prepare requests for quotes for items requested by the Bureau.
Write specifications using market research and staff communication to clearly describe the agency’s requirements to potential vendors.
Prepare bid packages containing multiple documents.
Evaluate bids before contract award.
Prepare surplus property for the Commissioner’s Office and create retirement forms to obtain authorization for property transfers.
Purchase occupational therapy equipment and accessories using statewide contracts.
Track the age of equipment and replace it as needed.
Pay invoices associated with equipment and services.
Coordinate equipment upgrades with service provider representatives in accordance with contract guidelines.
Process requests related to acquiring temporary employees.
Enter agency delivery orders for commodities and vendor invoices.
Verify vendor compliance with the Secretary of State’s office, Purchasing Division, and other agencies.
Maintain working knowledge of purchasing policies and procedures.
Perform other duties as assigned.