Remote Procurement Specialist
About The Position
The Leave and Accommodations team is seeking a Vendor Manager to manage relationships with a growing global vendor portfolio and help deliver leave of absence, disability, and accommodation services. The role partners with Service Delivery, Expansions, Procurement, Legal, Finance, Capacity Planning, and other teams to expand vendor selection, negotiate contracts, onboard vendors, resolve operational issues, and achieve cost-efficient long-term growth and strong vendor performance. The Vendor Manager owns contract lifecycles and vendor financial operations, including budget monitoring, financial analysis, purchase orders, invoicing, payments, accruals, and forecasting. The role also oversees vendor performance, security and compliance reviews, escalations, and leadership updates. Success requires analytical judgment, relationship management, project management, clear communication, attention to detail, and the ability to create operational mechanisms and deliver results in a fast-paced environment.
Requirements
- Bachelor's degree or equivalent professional or military experience in Business, Finance, Economics, or a related field.
- At least 3 years of professional experience in Vendor Management, Finance, Procurement, or a related field.
- Experience managing vendor contract lifecycles, including negotiations, renewals, and amendments, with internal and external stakeholders.
- Experience with vendor financial operations, including purchase orders, invoicing, accruals, and budget forecasting.
- Experience using data and metrics to drive continuous improvement and vendor performance management.
- Proficiency in written and spoken English.
- Proficiency in Excel for analyzing large data sets and managing financial tracking.
Nice To Haves
- HR experience or exposure to HR processes and practices.
- Experience managing third-party security and compliance reviews.
- Experience supporting global vendor portfolios across multiple geographies with varying legal and regulatory requirements.
- Exceptional project management skills and a track record of managing concurrent deliverables and meeting tight deadlines.
Responsibilities
- Manage end-to-end vendor contract lifecycles, including new contracts, renewals, and amendments.
- Partner with Procurement, Contracting Legal, Finance, and Security to source, negotiate, and execute vendor contracts, including complex multi-vendor RFPs and global engagements.
- Lead third-party security and compliance reviews, ensuring timely completion and adherence to compliance standards.
- Manage vendor financial operations, including purchase order creation and amendments, invoicing and payment processing, monthly accruals, and budget forecasting.
- Onboard new vendors through compliance onboarding, security reviews, and performance management setup.
- Manage vendor performance against contractual SLAs and budgets; prepare budget-to-actual analyses, identify risks, and coordinate strategic plans with Finance and Service Delivery.
- Address global vendor complexities, including local signatory requirements, legal and tax considerations, and country-specific compliance requirements.
- Troubleshoot and resolve vendor escalations, including payment delinquencies, invoicing disputes, service failures, and purchase order or invoicing violations.
- Provide scheduled and ad hoc leadership updates on vendor portfolio health, contract status, and compliance posture.
- Serve as a subject matter expert on contract terms for Service Delivery, customers, and leaders.
- Support cross-functional initiatives such as AI strategy development, vendor and service deep dives, and vendor onboarding process improvements.
- Communicate effectively in writing and verbally, including preparing documents for L10+ audiences.
Benefits
- Medical insurance
- Dental insurance
- Vision insurance
- Critical illness, accident, and hospital coverage
- 401(k) retirement plan, with pre-tax and Roth post-tax contributions available
- Voluntary life and AD&D insurance for employees and dependents
- Short- and long-term disability coverage
- Health Spending Account (HSA)
- Transportation benefits
- Employee Assistance Program
- Time off and leave, including PTO, vacation, or sick leave, subject to eligibility and role terms
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What This Job Offers
Career Level
Mid Level
